14 Best Club Management Software Tools That Save Time and Money

Small to medium sized clubs — those run by a handful of part-time staff or volunteers — use club management software as an inexpensive way to automate nearly all of their administrative work so they can get back to what’s important: enjoying their club’s activities and creating value for their members.

The best thing about club management software is that it doesn’t matter what type of club you are — sports, hobby, social, or any other type of club — it can be tailored to fit your organization’s needs, and actually help you grow your membership and revenue.

What Is Club Management Software?

Club management software is an all-in-one solution that helps clubs grow their membership while saving time and money. It does this by automating administrative tasks associated with running a member-based organization, as well as offering tools and features that elevate their member experience.

Why Should I Use Club Management Software?

No matter what kind of club you run, club management software will not only make your job easier, but will delight your members, as well. Here are just a few of the benefits that club management software can offer:

Membership Growth

Most club management tools offer a website-builder and basic marketing tools, helping you spread the word about your organization or business and attract new members.

Increased Member Retention Rates

Club management tools are designed to help you engage with your members and give them the best experience possible. This, in turn, leads to satisfied members who come back to use your services again and again.

Saved Time

Club management tools can automate almost all of your administrative tasks, which means you can stop spending hours filing paperwork and chasing down payments and instead, focus on what really matters — building relationships with your members.

Powerful Analytics

With comprehensive reporting tools, you can get valuable insights into your membership, what your members respond well to, and which of your tactics are working well. By identifying what works and what doesn’t, you can optimize your efforts and give your members exactly what they need.

Read More: Why It’s the Perfect Time to Move Past Your Club Membership Excel Template

6 Must-Have Features To Look For in Club Management Software

The best club management software solutions include functionalities like:

• Online registration and payments for members and events.
• An easy-to-update club website with an event calendar, and online resources.
• Simple member communication through automated invoices, emails, and newsletters.
• A full contact database that’s easy to search, filter, and update.
• Financial reports, analytics, and membership summaries.
• A mobile app to let you manage and communicate with members on the go.

Top 14 Powerful Club Management Software Tools

The best club software for your organization will end up being the one that fits your exact needs. It’s fairly easy to compare options, but here are some questions to consider to help you find the perfect one for your club:

• Are there setup fees? Support fees? Additional transaction fees?
• Is the system easy-to-learn?
• How fast do you need the software setup?
• What specialized features will you need?
• Do you need integration with other systems like Quickbooks, or WordPress?
• Is the system secure?

And when you’re ready to compare options, below is a list the top ones to consider.

1. WildApricot

WildApricot is an all-in-one solution for membership organizations of all sizes. It can be customized to meet your club’s needs and simplifies your administrative tasks to saves you time while helping you achieve your goals.

Here are some of WildApricot’s key features you’ll have instant access to once you start your free trial:

WildApricot also has dozens of other features like:

• Member login and membership directories
• Multiple membership levels and group/family discounts
• A mobile app to manage your club on the go
• An online store
• Secure payment processing
• Integrations with tons of widgets and tools
• Event management to track RSVPs, send reminders and more for each of your events.

Pricing: Starts at $60/month, free trial available

Try the #1 Club Membership Management Software Free

WildApricot is the #1 rated membership management software used by thousands of clubs across the globe. You can try a free, 60-day trial of WildApricot and have your club set up with a professional-looking website and easy to search member database in just an afternoon.

“Because our club is short-staffed, WildApricot has been a lifesaver! It saves me over 20 hours a week and their support has been fantastic!”

– Gary Rubens, Ski Club of Washington D.C.

While WildApricot is just one pick for clubs, there are many other options to choose from — each catering to a different niche.

2. MemberClicks

MemberClicks is a cloud-based membership management software, although it’s designed for associations in mind, its features are a great fit for mid-size to larger clubs.

Key features include:

• A membership database where you can keep track of your members and their data.
• Online payment processor to automate dues renewals, accept multiple payment methods and run reports.
• Event management for registrations, scheduling and promotion all in one place.
• Communication tool where you can develop email campaigns and send newsletters.
• Website builder whether you need to create a new website or integrate an existing one.
• Reporting and analytics will allow your club to gain insights on members, finances and events.

Pricing: Available upon request, free demo available

3. ClubExpress

ClubExpress is also a cloud-based software solution for managing your club and its membership. Designed for small to mid-sized clubs it has a user-friendly interface and a wide range of features.

Key features:

• Email communication and marketing
• Membership database
• Website builder
• Payment processing
• Event calendars
• Mobile app

Pricing: Starts at 42¢/member/month, demo available

4. Zen Planner

Zen Planner is a membership management software designed specifically for gyms and fitness studios. Their goal is to simplify your day-to-day tasks so you can focus on what you do best.

Key features:

• Membership management
• Scheduling and booking tools
• Full-service billing
• Website development
• Mobile apps for staff and members
• Data analytics, reporting and tracking

Pricing: Plans start at $99/month, demo available

5. Mindbody

Mindbody is a software made for the fitness and wellness industry. Fitness studios, spas, salons and health centers utilize their tech for all business management aspects.

Key features:

• Booking and payment systems
• Marketing tools
• Virtual class platform
• Gamification tools for members
• Branded mobile app
• Integrated staffing tools

Pricing: Plans start at $139/month for salon and spa; $169/month for fitness and wellness. Demo available

6. Vagaro

Vargaro is a booking software made for beauty, wellness and fitness businesses. It streamlines the management processes and improves the client experience.

Key features:

• Appointment booking and calendar
• Marketing tools
• Finance management for payroll and invoicing
• Auto-renewal for membership
• Mobile app
• Custom form builder

Pricing: Starts at $30/month; free trial available

7. Raklet

Raklet is a comprehensive membership management software. As an all-in-one software provider, it’s perfect for small to medium-sized clubs as well as associations, such as non-profit organizations, social clubs, and special interest groups. Their free plan is great for clubs with less than 50 members.

Key features:

• Email and text messaging
• Private social network
• Built in social sharing tools
• Event management tools
• Real-time analytics and reporting
• Customizable dashboards

Pricing: Free limited plan; paid plans start at $59/month. Demo available

8. Momence

Momence is a feature-rich membership management solution for clubs and small businesses. They have flexible, custom plans to give you all the features your unique club needs.

Key features:

• On-demand video library
• Course management tools
• Hybrid event tools
• Lead collection and management
• Online and in-person payment processing
• Community posts and groups

Pricing: Available upon request; free trial available.

U.S. Payment Processing Fees
3.9% + $0.30 for online card payments
3.7% + $0.05 for in-person card payments
1.8% for ACH Payments (direct debit)

9. Lightspeed Golf

Lightspeed Golf is a great software solution for golf courses and country clubs. Manage your facility, members and staff in one platform.

Key features:

• Customizable tee sheets
• Online or physical store management
• Restaurant POS system
• Sales and marketing tools
• Custom mobile app
• Robust reporting and analytics

Pricing: Available upon request; demo available

10. EZFacility

EZFacility is an all-in-one management platform for a wide variety of clubs and businesses alike. It has a robust set of features that allows you to focus on your club and not admin tasks.

Key features:

• Self service portal
• Employee and venue utilization reports
• Online registrations and rentals
• Invoicing and payment tracking
• Branded mobile app
• League scheduling and management

Pricing: Available upon request; free trial and demo available

11. WellnessLiving

WellnessLiving is an all-in-one platform made for the wellness industry. Perfect for fitness clubs, fitness facilities, dance studios and other health organizations.

Key features:

• Email and SMS marketing
• Online booking and scheduling
• Client and staff management
• AI assistant
• Live and on-demand virtual classes
• Payment processing and POS system

Pricing: Plans start at $99/month; demo available

12. Hello Club

Hello Club is perfect for any kind of club, but it’s particularly popular among gyms and sports clubs.

Key features:

• Member management,
• Booking and payments
• Scheduling tools
• Access control
• Automated communication tools
• Integrations with your favorite apps

Pricing: Plans start at $36/month; demo available

13. ClubEssential

Clubessential is used by a wide variety of clubs that empowers you to efficiently manage all aspects. Their software is focused on data-driven insights to help you make decisions on your membership.

Key features:

• Mobile POS system
• Customer relationship management (CRM) system
• Membership analytics predictor
• Banquet management tools
• Digital payment methods
• Mobile app

Pricing: Availble upon request

14. Jonas Club Software

Jonas Club Software offers a wide range of tools designed to streamline the management of clubs in just about any industry. It’s used by fitness studios, wellness centers, golf courses, restaurants, hotels, marinas and more.

Key features:

• Point of Sale
• Mobile app
• Tee time management
• Event management
• Activity tracking
• Club accounting

Pricing: Available upon request; demo available

Try Club Management Software Today

Regardless of which club management software you choose, it will help you handle your administrative tasks, improve your members’ experience, and take your club membership to the next level!

When you’re ready to give club management software a try, be sure to check out WildApricot, the best all-in-one club management software! Try a 60-day free trial here.

Best of luck with your club membership!

Additional Resources:

• How to Create a Club Membership Form in WildApricot + 3 Examples(WildApricot.com)
• 19 Tennis Club Software Solutions That Save Time and Money(WildApricot.com)
• Over 50 Swim Clubs Use This #1 Swim Club Management Software(WildApricot.com)
• How to Start a Club(WildApricot.com)
• 25+ Club Fundraising Ideas for Clubs of All Sizes