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Website & Technology

25 Club Management Software Tools That Save Time and Money

Author: Terry Ibele
July 22, 2022
🕑 8 min read

Small to medium sized clubs — those run by a handful of part-time staff or volunteers — use club management software as an inexpensive way to automate nearly all of their administrative work so they can get back to what’s important: enjoying their club’s activities and creating value for their members.

The best thing about club management software is that it doesn’t matter what type of club you are —  sports, hobby, social, or any other type of club — it can be tailored to fit your organization’s needs, and actually help you grow your membership and revenue.

What Is Club Management Software?

Club management software is an all-in-one solution that helps clubs grow their membership while saving time and money. It does this by automating administrative tasks associated with running a member-based organization, as well as offering tools and features that elevate their member experience.

Click through to claim your 60-day trial of WildApricot to create effective QR codes that will speed up event check-in.

Why Should I Use Club Management Software?

No matter what kind of club you run, club management software will not only make your job easier, but will delight your members, as well. Here are just a few of the benefits that club management software can offer:

Membership growth: 

Most club management tools offer a website-builder and basic marketing tools, helping you spread the word about your organization or business and attract new members.

Increased member retention rates:

Club management tools are designed to help you engage with your members and give them the best experience possible. This, in turn, leads to satisfied members who come back to use your services again and again.

Saved time:

Club management tools can automate almost all of your administrative tasks, which means you can stop spending hours filing paperwork and chasing down payments and instead, focus on what really matters — building relationships with your members.

Powerful analytics:

With comprehensive reporting tools, you can get valuable insights into your membership, what your members respond well to, and which of your tactics are working well. By identifying what works and what doesn’t, you can optimize your efforts and give your members exactly what they need.

Read More: Why It’s the Perfect Time to Move Past Your Club Membership Excel Template

6 Must-Have Features To Look For in Club Management Software

The best club management software solutions include functionalities like:

  • Online registration and payments for members and events.
  • An easy-to-update club website with an event calendar, and online resources.
  • Simple member communication through automated invoices, emails, and newsletters.
  • A full contact database that’s easy to search, filter, and update.
  • Financial reports, analytics, and membership summaries.
  • A mobile app to let you manage and communicate with members on the go.


Try the #1 Club Membership Management Software Free

WildApricot is the #1 rated membership management software used by thousands of clubs across the globe. You can try a free, 60-day trial of WildApricot and have your club set up with a professional-looking website and easy to search member database in just an afternoon.

WildApricot Club Management Software


Gary Rubens Club Management Software“Because our club is short-staffed, WildApricot has been a lifesaver! It saves me over 20 hours a week and their support has been fantastic!”

– Gary Rubens, Ski Club of Washington D.C.


Here are some of WildApricot’s features you’ll have instant access to once you start your free trial:


WildApricot also has dozens of other features like:

  • Member login and membership directories
  • Multiple membership levels and group/family discounts
  • A mobile app to manage your club on the go
  • An online store
  • Free, unlimited support
  • And dozens of others

25 Powerful Club Management Software Tools

While WildApricot is just one pick for clubs, there are many other options to choose from — each catering to a different niche. The best club software for your organization will end up being the one that best fits your exact needs. It’s fairly easy to compare options, but here are some questions to consider to help you find the best one for your club:

  • Are there setup fees? Support fees? Additional transaction fees?
  • Is the system easy-to-learn?
  • How fast do you need the software setup?
  • What specialized features will you need?
  • Do you need integration with other systems like Quickbooks, or WordPress?
  • Is the system secure?

And when you’re ready to compare options, below is a list of 25 popular ones to consider.

11 Top Gym, Health & Fitness Club Management Systems

1. Gymdesk

Pricing: Plans start at $75/month; free 60-day trial

Gymdesk is an all-one-solution designed for martial arts clubs. It makes it easy to enroll and manage members, collect payments, track attendance, communicate with members, and more.

2. TeamUp

Pricing: Plans start at $69/month (discounts available for new businesses); free 60-day trial

Designed for any type of fitness studio or club, TeamUp allows instructors to book in-person or online classes, share on-demand content, track attendance, manage finances, and much more.

3. Playbook


Pricing: Pricing and demo available upon request

Playbook is used by sports clubs, leagues, camps, and tournaments. It helps manage registrations, payments, scheduling, communications, and more.

4. GymMaster

Pricing: Plans start at $89/month; demo available upon request

GymMaster is a member management software designed for gyms and health clubs. It features a booking system, billing tools, a mobile app for staff and members, door access control, and more.

5. Exercise

Pricing: Pricing and demo available upon request

Exercise is an all-in-one solution that not only helps manage gym memberships, but also allows instructors and personal trainers to deliver online workouts, educational content, and member engagement activities.

6. Gymcatch

Pricing: Plans start at $10/month; free 1-month trial

Gymcatch is a management and class booking system for fitness gyms and wellness studios. It makes it easy to schedule classes, organize events, run virtual sessions, and communicate with members.

7. LegitFit

Pricing: Pricing and demo available upon request

LegitFit is a management system for gyms, studios, and sports clubs. It features a booking and payment system, virtual events platform, communication tools, and powerful analytics.

8. ClubRight

Pricing: Plans start at £69 /month; demo available upon request

ClubRight is a club membership management software used by gyms, fitness studios, personal trainers, dance schools, and sports clubs. It features marketing, communication, and member management tools that can help attract, engage, and retain members for the long term.

9. Zen Planner

Pricing: Plans start at $121/month; demo available upon request

Designed for gyms and fitness studios, Zen Planner offers member management tools, a custom-built website, a member app, marketing tools, and much more.

10. Mindbody

Pricing: Plans start at $159/month; demo available upon request

Mindbody is used by fitness studios, spas, salons, and health centers. It features booking and payment systems, marketing tools, a virtual class platform, gamification tools for members, and more.

11. Visual ClubMate

Pricing: Pricing and demo available upon request

Visual ClubMate is an all-in-one member management solution. It includes a mobile app, self check-in for members, an online store, marketing tools, staff management, and much more.

5 Clubs Software Options for Golf Clubs & Country Clubs

1. Lightspeed Golf

Pricing: Pricing and demo available upon request

With Lightspeed, golf course managers can do it all — maintain a tee sheet, run a physical or online store, and make revenue with an on-site restaurant — on one easy-to-use platform.

2. Agilysys Golf

Pricing: Pricing and demo available upon request

Agilysys is a complete management solution for golf courses and hospitality services. Features include tee time scheduling, inventory management, point-of-sale (POS) tools, staff management, and more.

3. Club Caddie

Pricing: Pricing and demo available upon request

Club Caddie is an all-in-one golf course management software. It features a custom-built website, a mobile app, event-management tools, accounting tools, and much more.

4. TeeQuest

Pricing: Plans start at $100/month; demo available upon request

TeeQuest is a simple, yet functional golf course management solution. It includes a POS system, tee time scheduling tools, a custom-built website, email marketing, and more. Managers also have access to a national booking system, which can help extend their reach and attract new golfers.

5. GGGolf

Pricing: Full service package starts at $600/month + one time setup fee of $2,000/day (for 3-5 days); demo available upon request

GGGolf is a feature-rich golf club management system. In addition to standard features like tee time scheduling and POS tools, it offers tournament management, marketing services, website building services, and much more.

3 Private Club Management Software Solutions

1. Hello Club

Pricing: Plans start at $48/month; free 60-day trial

Hello Club is perfect for any kind of club, but it’s particularly popular among gyms and sports clubs. Features include member management, booking and payments, scheduling tools, access control, communication tools, and more.

2. Clubessential

Pricing: Pricing available upon request

Clubessential is used by a wide variety of clubs. Standout features include a mobile POS system, customer relationship management (CRM) system, membership analytics predictor, and banquet management tools.

3. Jonas Club Management

Pricing: Pricing and demo available upon request

Jonas Club Management offers a wide range of tools designed to streamline the management of clubs in just about any industry. It’s used by fitness studios, wellness centers, golf courses, restaurants, hotels, marinas, and more.

3 Best Wine Club Management Software Tools

1. Wine Software

Pricing: Plans start at $168/month; demo available upon request

Wine Software by Microworks is a management tool for wineries and wine clubs. Features include a POS system, CRM tools, gift shop and e-commerce tools, event management, accounting tools, and much more.

2. WineDirect

Pricing: Plans start at $79/month + 2% of sales; demo available upon request

WineDirect makes it easy to manage a wine club by offering CRM tools, marketing tools, welcome packages for new members, automatic credit card updates, and more.

3. vinCreative

Pricing: Plans start at $199 AUD/month + setup fee; demo available upon request

vinCreative’s wine club software focuses on building member engagement and loyalty. It takes care of new member registration, order and payment processing, personalized discounts, tasting events, and more.

3 Free Club Membership Management Software Options

1. Momence

Pricing: Free lite plan; paid plans start at $20/month + 1% fee per ticket; demo available upon request

Momence is a feature-rich membership management solution for clubs and small businesses. Standout features include an on-demand video library, course management tools, virtual or hybrid event tools, and more. The free plan has a 5% transaction fee, but you can use it for as long as it remains cost effective for your club.

2. Reservio

Pricing: Free lite plan; paid plans start at $10/month; free 14-day trial

Reservio is an appointment scheduling tool used by clubs, studios, and small businesses. It also has a customer management system to help you engage with and retain members. With the free plan, you can serve up to 100 clients and schedule up to 40 bookings per month.

3. Raklet

Pricing: Free lite plan; paid plans start at $59/month; demo available upon request

Raklet is a comprehensive membership management software. Some of their features include email and text messaging, a private social network, and built-in social sharing tools. The free plan is suitable for clubs with under 50 members.

Try Club Management Software Today

Regardless of which club management software you choose, it will help you handle your administrative tasks, improve your members’ experience, and take your club membership to the next level!

When you’re ready to give club management software a try, be sure to check out WildApricot. If your club is still new and you have less than 50 members, you can even keep using the free plan after your 60-day trial is up.

Best of luck with your club membership!

Additional Resources:

The Membership Growth Report:

Benchmarks & Insights for Growing Revenue and Constituents

Get the report now!