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Website & Technology

Over 50 Swim Clubs Use This #1 Swim Club Management Software

Author: Terry Ibele
July 12, 2017
🕑 4 min read

If you want to spend more time in the pool and less time in the office managing your club, Swim Club Management Software may be for you. That’s because it automates many of the administrative tasks at a swimming club, running them like machine in the background while you focus on what’s important — your members (and maybe your breaststroke!).

If you’re wondering whether this type of software can make an impact at your organization, you’ve come to the right place, because in this article, I cover:

  1. What is Swim Club Management Software?
  2. The #1 Software over 50 Swim Clubs Use
  3. How Automated Features Save You Time and Money
  4. Three Examples of Swim Clubs Using This Software
  5. How to Get Your Free Trial of the #1 Software

What is Swim Club Management Software?

Swim Club Management Software is an all-in-one management tool to help you eliminate and streamline administrative tasks from your workload to save you time and money. It’s usually comprised of a website builder, online contact database, online member directory, communications system, booking system, finance & payment system, event platform, and more.

Most Swim Club Management Software solutions include functionalities like:

  • Website: create and update your swim club’s website with little-to-no tech experience.
  • Events: easily create and promote lessons, events, and rentals, with online registration, attendance tracking, and payment processing.
  • Payments: automate membership renewals, registrations and payments.
  • Database: maintain detailed member, coach, parent, admin records in an easy-to-search and filter online database.
  • Emails: send professional newsletter and email communications to your members, coaches, parents, and team administrators.
  • Member Login: allow members to login to your website to access exclusive resources.

These are all basic functionalities of a larger grouping of software called membership management software — a solution designed to eliminate and automate as many of the administrative tasks of membership organizations as possible.

Swim Club Management Software Webinar

The #1 Software over 50 Swim Clubs Use

WildApricot is the #1 rated membership management software used by over 50 Swim Clubs. You can try a free, 60-day trial of WildApricot and have your Swim Club set up with a professional-looking website with online event and lesson registration in just an afternoon.

Swim Club Management Software

Susan Oppelt Rancho Colorados swim club management software“I setup my swim club with a website and member database built with WildApricot. It’s a wonderful, powerful tool—especially for those with a little knowledge. I’d highly recommend WildApricot to other swim clubs.”

– Susan Oppelt, Rancho Colorados Swim and Tennis Club

How WildApricot’s Automated Features Save You Time and Money

Imagine you had an army of robots to do all the grunt work for your swim club. They’d update your website, register new members, file their info into a database, collect and process payments, schedule lessons and classes, and send automated invoices, receipts, and email reminders. With an army of robots doing all the work, you could spend your time growing your club and offering more value to your members (and swimming of course!).

That’s exactly what WildApricot does for you — it acts like an army of robots to automate all your admin work. Many swim club managers report saving up to 20 hours a week by letting WildApricot handle the grunt work for them.

Here are some of WildApricot’s features you’ll have instant access to once you start your free trial:

swim club management software

WildApricot also has dozens of other features like:

  • Member login and membership directories
  • Multiple membership levels and group/family discounts
  • A mobile app to manage your swim club on the go
  • Donation meters
  • Free, unlimited support
  • And dozens of others

Plus if there’s a feature you want and we don’t have, go on over to our WishList forum and request it. Once a feature gains enough popularity, we develop it.

Three Examples of Swim Clubs Using WildApricot

Here are three examples of organizations that have built their websites using WildApricot’s website builder. While you can’t see how they’re managing their club in the backend, you can see how they’ve organized their club online. Some highlights to look for when you explore each site include:

  • Simple online membership applications
  • Event calendars
  • Pool rules and information pages
  • Beautiful pictures of club members in slideshows

1) The Hunting Hills Swim Club

Hunting Hills Swimming Club Software

2) Cranbrooks Swim Club

Cranbrook Swimming Club Software

3) Nassau Swim Club

Nassau Swimming Club Software

How to Get Your Free Trial of WildApricot

To get started with your free, 60-day trial of WildApricot, simply click here.

Swim Club Management Software

You’ll be taken to a registration page where you can enter your account details. Once you click submit, you’ll activate a free 60-day trial of the paid version of WildApricot’s software. This means that you will have all the access to all the functionality that our paid clients receive for 30 days.

Best of success with your swim club!

Additional Resources:

The Membership Growth Report:

Benchmarks & Insights for Growing Revenue and Constituents

Get the report now!