Choosing Donor Management Software: 19 Options You Can Try Today

Website & Technology July 19, 2019

Tatiana Morand

By Tatiana Morand

Two years ago, I was involved with a charity that made me understand why donor management is so important. 

Communication with our donors was a key aspect of my work. Instead of generic “thank you for your donation” emails, our executive director asked me to write personally to many of our donors. 

Over time, I noticed that I had built real, lasting relationships with the donors I’d written to —  and that this had had a huge impact on their donations, as well as their retention rate. 

The better we knew our donors, the more we could connect to them as people, which made them want to stick with us for the long haul.

I was learning so much about them through this communication, and I didn’t want to lose these insights. 

I started keeping track of members who I had written to and what I’d learned in an Excel sheet, but I quickly figured out this just wasn’t feasible. 

That’s why I decided to look into donor management software. 

What is Donor Management Software?

Donor management software is very similar to a nonprofit CRM. Basically, it’s software that allows you to keep track of your donors by listing them, organizing their names and information, keeping track of their donations, creating reminders for the best time to reach out…. 

And more! You can basically use them to catalogue any kind of member data you need to know in order to build a closer relationship with your donors and other supporters. 

While implementing donor management software can seem daunting, especially if you don’t have a large customer support team, choosing the right one (to go alongside creating the perfect donation website!) can make it very simple.

Below, I’ve compiled a list of 18 donor management software tools, organized into these categories: Hand


5 Free Donor Management Software Tools

The software providers below have great free plan options that help you get started with donor management while going easy on the bank. If you’re just starting out or have a smaller donor base, these platforms are perfect for you.

1. Bloomerang

donor management software

Pricing: Free Lite plan for small organizations, other plans start at $19/month

Bloomerang is a powerful donor management software that not only helps you fundraise, but teaches you about communications, digital marketing, and donor retainment. Get smart reports and evaluate your constituents’ engagement with their website integration. 

Bloomerang’s pricing is also very flexible depending on your organization’s size; if you’re a brand-new organization or simply on a budget, they offer a free Lite plan for up to 250 records, as well as several other plans for growing organizations.

2. Donately

donor management softwarePricing: Free startup plan for small organizations with a 4% platform fee, other plans start at $49/month with a 2% platform fee

With Donately, you can launch donation pages and create the perfect donation forms in a matter of minutes. Integrating with web apps such as Google Sheets, SalesForce, and MailChimp, Donately keeps your data in sync and ready for analysis. Optimize your fundraising by gaining control over your donations and build better relationships with your donors.


Read More: 25 Amazing Donate Pages To Fire Up Your Fundraising

3. Donorbox

donor management software

Pricing: Free if you collect less than $1000/month, with varying processing fees;

1.5% platform fee if you collect more than $1000/month

Create a professional donation system in 15 minutes with Donorbox, a powerful fundraising software that helps you keep your recurring donors and attract new ones. Embed donation forms into your website and overlay pop-up forms to create an engaging experience for your donors. Best of all, it’s free if you collect less than $1000 in a month.

4. GivingFuel

donor management software

Pricing: Free for the first $5000 raised, other plans start at $59/month

A simple and affordable donation system, GivingFuel provides flexibility in your organization’s websites and forms. Donations are made easy with text-to-give, get real-time insights on your campaigns, and build beautiful pages with branding control.

GivingFuel is free for your first $5000 raised, with unlimited giving pages and comprehensive fund tracking available.


5. Snowball

donor management software

Pricing: Basic Plan is free, charges 2.9% + 30¢ per transaction. Premium plans start at $549/year.

From text-to-give to free donation pages, Snowball streamlines a lot of the key processes when it comes to raising money. Grow your brand and create pages that look great on all mobile devices to boost your donor engagement using features such as the classic donation thermometer and peer-to-peer fundraising.

4 Fundraising Software Tools

If you’re looking to up your fundraising game, keep reading. The tools below specialize in helping you raise as much money for your cause as possible, managing tasks such as data entry, volunteers, online giving, and donation processing. 

6. @EASE

donor management software

Pricing: Custom pricing, available on request

EASE is a useful tool that connects you with donors, advocates, and funders. Create extensive contact profiles on every donor and build meaningful relationships to grow your organization. In addition to that, @EASE helps you manage your volunteers, campaigns, and data entry.

7. DonorPerfect

donor management software

Pricing: Plans start at $89/month

Grow your fundraising with DonorPerfect, as it is equipped to manage grants, volunteers, online giving, memberships, and much more. Record contacts with potential major donors and manage gift processing  through a single, unified system. The platform is highly customizable to help you raise the most money for your mission as you can. As a bonus, DonorPerfect integrates with DonorSearch, another entry on this list, to help you find new  donor prospects.

8. Double the Donation

donor management software

Pricing: 14-day free trial, pricing starts at $499/year

Double the Donation challenges your donors’ employers to match their donations through corporate matching gifts, which boosts your fundraising revenue almost immediately. The system helps raise awareness of your cause and simplifies matching donations by a large degree.


donor management software

Pricing: Free Start plan with 3.95% + $0.30 per transaction, other plans start at $49/month with the same transaction fee

Qgiv is designed to help you build a donor base that makes fundraising a piece of cake, with tools such as text fundraising and the Qgiv Virtual Terminal app to process donations on the go. Get customized reports on the results of your campaigns to increase your efficiency, and raise money through peer-to-peer events.

4 Donor Analytics Tools

If you’re looking to get more intel on your donors, find new donors, or improve your existing donor relationships, the following platforms are perfect for you. Analyzing data helps you build comprehensive reports on every donor, and lets you know how to cater to their needs. You can make this process simple with one of these knowledge-oriented platforms. 


donor management software

Pricing: Plans start at $49/month, free trial available

Aplos helps you engage and retain your donors through their intelligent donor database, which manages both new and recurring donors. Track your donors’ activity patterns to identify important groups of supporters. Aplos’ Nonprofit CRM is a great tool to manage your relationships while overseeing fundraising and donations.

11. DonorSearch

 donor management software

Pricing: Custom pricing, available on request

DonorSearch is exactly what its name sounds like — it helps you find any kind of donor you might be looking for. Identify donor prospects and analyze potential donors; his includes wealth and philanthropic information with relationship mapping integrated into the system. The giant database has no per-person charge, and offers unlimited use of ProspectView online, which helps you evaluate your prospects and connect with specific philanthropists. 

12. Fundraising Report Card

donor management software

Pricing: Free plan for up to 5000 donations, other plans start at $20/month

Aptly named, Fundraising Report Card is a top tier tool for leveraging data in the simplest ways. Measure your retention rate, donation frequency, lapsed donors, donation growth, and so much more. Recapture lost donors and build personalized portfolios to learn what engages your donors the most; with this system, you’ll have an answer to every data problem you could encounter.

13. Kindful

donor management software

Pricing: Pricing starts at $100/month

Kindful makes managing donors easier through comprehensive insights and tracking donors’s activity history. With automated reports, you can spend less time worrying about your data, and you can connect all the other software tools you use to avoid constant imports and exports.

6 All-in-one Donation and Fundraising Software Tools

Don’t have time to manage multiple different platforms, or simply don’t want to? Below, you’ll find 6 different platforms that do everything at once, so you always have a centralized system available to you. Be warned, though — this functionality might come with a more elevated price tag. 

14. Arreva

donor management software

Pricing: Custom pricing, available on request with demo

Mobilize your donors through Arreva’s online fundraising software that created custom email marketing campaigns, manages donations, and oversees events. This software can be highly personalized to cater to your specific needs. 

Arreva also has Donor Relationship Management software, a cloud-based platform that analyzes every piece of data about your organization’s donations and the donors themselves.

15. Blackbaud Fundraising

 donor management software

Pricing: Custom pricing, available on request

Blackbaud helps all kinds of organizations better manage their fundraising, from nonprofits and schools to faith communities and cultural organizations. Their fundraising solutions help you grow your relationships with your donors through lifestyle analytics, as well as drawing in new members with the help of an easy-to-use centralized system.

16.Fundly CRM

donor management software

Pricing: Plants start at $75/month, with a free trial available

Fundly CRM integrates donor and event management, fundraising, and membership into a single platform. It is designed to help nonprofit organizations build better connections with donors, as well as promoting efficiency in data management. Overall, it helps you become a better, more informed leader by using detailed data reports to help you understand your organization’s progress.

17. Little Green Light

donor management software

Pricing: 30-day free trial, pricing starts at $39/month, plus donation processing starting at 2.2% + $0.30 per transaction plus a 1% LGL fee

Little Green Light connects people with data in a simple and effective system that integrates with many of the tools you already use to centralize your work. Build strong relationships through their detailed dashboard and constituent profiles, share your activity with the rest of your team to stay on track, and analyze the results through reporting tools.

18. Salsa Labs

donor management software

Pricing: Custom pricing, available on request

Salsa makes fundraising easy by streamlining all processes and tracking donor interactions. The Digital Marketing features makes promoting your cause simple, with automated marketing in social media and email. Track donor interactions and evaluate fundraising data in a single system, automate your processes, and cultivate long-lasting relationships with your donors.

Bonus: Wild Apricot

donor management software

Wild Apricot is the #1 membership management software that allows you to control all aspects of your organization’s network from a single, centralized platform. Manage donors, plan events, and build a professional site all at once. Click here to start your 30-day free trial today!

I hope that this list has helped make the process of choosing donor management software a little easier for you! If there’s anything you think we should add to this list, or you have a particular favourite you’d like to highlight, please comment below. 

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