200+ Amazing Free or Cheap Nonprofit Software Tools

Website & Technology May 03, 2020

Tatiana Morand

By Tatiana Morand

Feeling like you're doing too many tasks by hand? 

That's because you probably are. 

Although nonprofits are often resistant to technological change, there are many software solutions that can solve any manual task your nonprofit is doing right now. 

A few of the most common fixes we've seen are: 

  • Walking your donation cheques to the bank? You need an online payment processing tool.
  • Sending out snail mail member notifications? Switch to texting software.
  • Don't have time to update all your social accounts? Try social media scheduling software.

To get you started, here are over 200 online tools for nonprofits, along with expert advice, to help you decide which are best fitted to your organization. Think of this as your nonprofit tool encyclopedia.

Plus, nearly every tool on this list has a free trial, or free basic account, and many have discounts for nonprofits so it never hurts to ask. You can also receive nonprofit software discounts when you sign up with techsoup.


The All-In-One Nonprofit Software You Need to Try

One of the best nonprofit software solutions is an all-in-one software called membership management software. It saves time and money by automating all of the major administrative tasks of any nonprofit. For example, it can:

  • Process online payments for events, membership, renewals, and donations
  • Update an easy to search and filter contact database
  • Improve member communication through automated invoices, emails, and newsletters
  • Easily create a website where you can host events, donations, news, a blog, member-only resources, a directory, and more
  • Instantly access simple financial reports and analytics
  • And more! 

WildApricot is the number one provider of membership management software, used by over 20,000 organizations. If you’d like to give WildApricot a try, start a free, 30-day trial now.

Free Nonprofit Tech Tools WildApricot Free Nonprofit Tech Tools

Or, keep reading to discover all of the free or cheap software options we've collected for you! 


Accounting, Invoicing, Billing Tools

It's time to stop creating your own templates in Word and Excel. Any of these accounting tools will instantly slice your administrative tasks in half (not to mention the cost of printing and mailing everything yourself).

Tim ChanTim Chan
Manager of Support, FreshBooks

"The right accounting software should make running your organization easier, not harder. Too often small organizations assume right out of the gate that they’ll need big, complicated software to manage the books. While this may be true for large nonprofits that have the luxury of a full-time accounting department on hand, most smaller organizations can benefit from much simpler accounting software.

Software designed exclusively for small organizations can help non-accountant team members more easily manage day-to-day tasks like collecting online payments from donors, tracking expenses, and running reports."

1. Pabbly Subscription Billing

Pabbly Subscription Billing allows you to collect both one time and recurring payments in more than 25 global currencies using its customizable checkout pages. It also allows you to do sales analysis, tax management, offer discounts, and more. This subscription billing service comes with a single plan of just $9/month.

2. FreeAgent

This web-based software is designed to help small business, partnerships and solo entrepreneurs who are not accountants to stay on top of all aspects of their finances, from estimates and proposals to invoices, expenses, bank statement reconciliation, profit and loss reports, and key dates for tax preparation. Pay as you go at $10/month.

3. FreshBooks

FreshBooks online invoicing service lets you track time and expenses, create, send and track invoices and estimates, and collect payments quickly. Add-ons are available to expand its capabilities. Free trial. Free to try for 30 days, paid plans start at $12.95/month.

4. Hiveage

Online billing and invoicing software Hiveage lets you add unlimited clients and create unlimited invoices, accept payments online through Paypal and Google Checkout, and import and export your data. Free basic. Pro version gives additional support and customization features for $19/month.

5. MoneyMinder

MoneyMinder is Non Profit Central's web-based accounting software for for nonprofit treasurers. Enter transactions, reconcile accounts and generate reports quickly and accurately, track and manage events and fundraisers, and share financial reports with your board. Live demo. Free 30-day trial. $159/year.

6. Nomisma

Nomisma Solution is cloud-based bookkeeping and compliance software designed for use by accountants and small businesses. It provides a comprehensive solution to bookkeeping, payroll, accounts finalisation, Corporation Tax, and a CRM. Depending on your needs, pricing starts at $16/month.

7. Quickbooks

A cloud accounting software that allows you to access your data on any device. They offer unlimited invoices, income and expense tracking, downloadable bank transactions, professional templates, and many other features. Pricing starts at $10/month.

8. Quickbooks Invoice Generator 

Quickbooks also provides a completely free invoice generator, which doesn’t require a login and has no limit to how many invoices you can send. You can add your own logo, customize the invoice, and download it immediately. 

9. Rerun

Rerun is for any business, organization or association that wants to automate their recurring, subscription or membership billing and accept recurring payments via credit card and ACH. Pay 2.9% + $0.30/transaction in the US, or $15/month if you're in Canada.

10. Ronin

Ronin online invoicing and time tracking application allows your entire team to track time on the same projects, supports recurring invoices with custom time intervals, and allows you to accept online payments via PayPal or Authorize.Net. Try-before-you-buy limited free account. Paid plans start at $15/month.

11. Sage One

Sage One Accounting is full-featured bookkeeping software made simple. All the features you need, none you don't need, and a few you'll wish you had forever. Customize it the way you want. They offer a 30 day free trial, with a $10/month paid plan.

12. Xero

Xero, for online accounting, bank reconciliation and invoicing, bills itself as “the world’s easiest accounting software.” Prices start at $20/month.

13. Zuora

Zuora’s suite of web-based (SaaS) billing and payment management services is designed specifically for subscriptions and recurring payments. Zuora pre-integrates with Salesforce out of the box and its APIs can be used to integrate with other CRM applications. Demo and prices on request.

Discussion Forums, Online Community Tools

While the best form of communication is face-to-face, this isn’t always possible. That’s where building an online community can be the next best thing. A forum moderator will also have key insight into the concerns, pain points, aspirations, and motivations of your members and can use that knowledge to help your nonprofit work on increasing the value it offers.

Anna CaraveliAnna Caraveli
Managing Partner, The Demand Networks
Author of The Demand Perspective: Leading From the Outside In

"To truly engage and compete, you must go beyond social interaction to create communities of shared purpose that produce concrete outcomes for all stakeholders.

Look for private platforms and tools that allow members to engage in meaningful relationships—interact, collaborate, share, learn and solve their top-of-mind problems. Look for features that enable you to capture and leverage intellectual capital generated by members and other stakeholders (conversations, solutions, information etc.); aggregate, reconfigure and transform it into new knowledge products and sources of value; and create self-sustaining value and feedback loops

Remember, however, that the issue here is not which tools and features you will select but how and to what end. How will you best understand and facilitate what most matters to your members/customers? What distinctive value and concrete outcomes will you deliver that make enough of a difference to their lives that they want to join? Only then do you figure out how best you can deploy technology to achieve these goals."

1. BulletinBoards

BulletinBoards.com is a hosted service that lets you quickly set up a feature-rich and highly customizable private message board with no limit on the number of members or messages. $9.95/month with unlimited free phone support.

2. CreateAForum

A free online forum tool which supports unlimited posts, topics, and boards. Create A Forum allows you to create photo galleries and  supports an e-commerce system to help you grow your business. Free for light users, with pricing starting at $5/month.

3. Hoop.la

Hoop.la provides an online environment for your community interact and give you feedback. Create public or private forums that can scale to any size. Pricing starts at $375/month, plus a $375 setup fee.

4. Tapatalk

Free forum hosting with 2 GB storage, automatic spam detection, theme customization, rich media support, sidebar widgets, community voting, and more.

5. Nabble

Free forum and other fully customizable apps include mailing list, photo gallery, news and blog you can embed on your own website.

6. Ninja Post

One-click setup for a message board with social integrations. Pricing starts at $199/month.

7. ProBoards

ProBoards is a remotely hosted message board service that lets you set up your own discussion forum in just minutes, although you may find it difficult to get your preferred username/subdomain as the service hosts more than 3,000,000 forums. Free.

8. QuickTopic

Suitable for a quick group discussion, QuickTopic lets a group of people get and post messages in a private web forum, by email or browser. Free. Enhanced features such as password protection are available for $49/year.

9. Unison.io

Unison is communication software for groups. From small clubs and committees to large churches and non-profits, Unison strengthens and grows communities through better communication and organization. They have a free version, and the paid plan starts at $15/month.

10. Zoho Discussions

Zoho Discussions helps you to setup your own customer support communities and private communities where problems are solved, topics are discussed and ideas are exchanged. Zoho Discussions brings all under one roof. Manage feedback, ideas, questions & problems under a single portal. Pricing starts at $12/month.

11. Say2B

Customer loyalty software Say2B lets you easily reward your customers with gifts, coins and discounts. It increases customer loyalty and keeps them coming back. Free trial. Pro version gives additional 500 personalized targeted messages for $50/month.

Events Management, Registration, Scheduling Tools

Events are one of the best ways to attract new members, but they can also be extremely overwhelming. Event management software can help you with registration, payment processing, attendee communication, and even marketing.

Jeff HurtJeff Hurt
Executive Vice President, Education & Engagement, Velvet Chainsaw Consulting

"I believe Meeting/Event Professionals have to be careful of thinking that event management software is a silver bullet for creating better events and conferences. Sure, they help with efficiency and logistics. They are tools and do not replace strategy and experience design. Meeting/Event professionals should focus on strategy first, creating something different than their competition and then creating the right experience for the right target audience. Only after they focus on strategy and experience design should then look at securing an event management software tool.

Every conference and event needs an online app for their target market and there are hundreds to consider. I also suggest that events consider FastBar, a digital ticketing/silent auction app that people can use for fundraisers and receptions. It’s a cool app that people sign up for, then wear a bracelet to the event. When they purchase a drink or auction item, the host just swipes their bracelet and their credit card is charged."

1. Amilia

Registration, reporting, CRM, fundraising, billing and more, Amilia is a complete event management tool for any organization. Pricing starts at $50/month.

2. Bizzaboo

An all-in-one event platform offering a website builder, mobile app, CRM, and analytics. Contact for pricing.

3. Aventri

Aventri is a robust online event management service that simplifies registrations while helping you to plan, market and manage even the most complex events. Integrates with SalesForce.com, Cliqbook, Pathable, etc. Pricing available upon request.

4. Eventbrite for NonProfits

Set up an online registration page for your nonprofit event in minutes, then take advantage of Eventbrite's promotional tools to send email invitations or publicize your event on social networks. If you sell tickets or collect donations, Eventbrite charges 2.5% + $0.99 per ticket.

5. Set a Time

SetaTime is an online scheduling software allowing users to personalize invites, send text messages, build custom forms, and more. If you're looking for an all-inclusive appointment booking solution, or a simple scheduling software, look no further. They offer a free plan, plus 20% off paid plans for registered nonprofits. Pricing starts at $15/month for up to 500 appointments/month.

6. Event Wizard

Event Wizard lets you create and manage online registration websites for your events, each loaded with a full suite of event management tools. $3.45/registration, or $10,000/year unlimited license.

7. Formsite

Create any form with Formsite’s easy form builder. Publish your form to your site and start receiving payments and then analyse the data you’ve collected. Free for light users, pricing starts at $14.95/month.

8. Meetup

The Meetup network makes it easy for anyone to organize a local group or find one already meeting up face-to-face. Pricing starts at $9.99/month.

9. Regpack

Regpack enables organizations to register applicants quickly and effectively. Regpack's technology enables individualized registration packages, while seamlessly integrating online payments and providing a sophisticated yet intuitive user management platform. Features include the ability to A/B test forms and fields, insight reporting, enhanced security, data backups, and integrated payment processing. Pricing starts at $49/month for up to 200 applicants.

10. Reservio

Reservio is a simple scheduling tool. It includes an easy-to-view calendar to see all your appointments at once, online booking, customer management, reminders, and more.  Free account with 40 monthly bookings or less. Special nonprofit discount of 50% making accounts start at $5/month.

11. ScheduleOnce

ScheduleOnce is an online scheduling service that enables all meeting attendees to compare real-time availability and quickly find the best time for all. It was specifically designed to integrate with Google Calendar to prevent double booking. Plans start at $5/month.

12. Setster

Embed a scheduling widget on your website to show times and services; visitors request an appointment time, and Setster sends confirmation emails to both parties. Integrates with iCal, Google Calendar, Outlook. Prices start at $16/month.

13. SUMO

SUMO Scheduler is the only appointment scheduling solution built 100% native on the world's #1 CRM, Salesforce. Clients understand how manually scheduling appointments is a waste of time and resources, ripe for human error and customer attrition. By removing the manual back and forth of phone and email tag, SUMO helps organizations to decrease no-shows, increase productivity and C-SAT. Available 24/7 365 on any device, they do the heavy lifting of appointment scheduling. Pricing starts at $435/month. Contact them for their nonprofit discount.

14. SurveyAnyplace

SurveyAnyplace is a great survey tool to collect feedback in a fun, interactive way from your latest events. Users can sign up for free for an unlimited amount of time before subscribing to their essential package, which has a lot of additional features. Free basic plan. Premium plans start at $29/month.

15. Whova Lead Retrieval App


Whova allows exhibitors at trade shows and expos to easily capture and manage contacts (booth visitors) with a built-in business card scanner and QR scanner. It helps exhibitors to attract more visitors through a profile, product showcase, and online promotions. The captured contacts can be easily exported to other CRM platforms such as Salesforce and WildApricot. The lead retrieval app is free for exhibitors to use if the organizer purchases Whova.

Fundraising Software, Online Payments, Donor Management Tools

When it comes to fundraising, you want to spend more time generating leads, and less time completing paperwork. Fundraising software can automate all your payments, ticket sales, and reports, plus it can help you create donation pages and spread the word online. We also have a post on 200+ fundraising ideas to get you inspired. 

1. 4aGoodCause

4aGoodCause is an all-in-one platform that allows nonprofits to accept online donations, event registration, membership payments and conduct crowdfunding and peer-to-peer fundraising campaigns. Pricing is $49/month and $0.49 per transaction.

2. Crowdrise

Crowdrise is “an innovative, crowd-sourcing community” that lets charities “raise money in new ways by turning their grassroots supporters into grassroots fundraisers.” Only US-based 501(c)3 nonprofits may use Crowdrise to raise funds. Pricing is based on a 5% transaction fee, but an upgrade to only 3% can be purchased for $50/month.

3. DataIdeal

Online donor management software for small to medium-sized nonprofits, lets you track contact information and history (including grant proposals) as well as tracking donations, printing and emailing receipts, and managing expense reports. Pricing starts at $4.95/month.

4. Donorbox

Donorbox is powerful fundraising software that is super simple to set up and attracts more recurring donors. Start fundraising with a fast, optimized donation payment system in 15 minutes.

5. DonorPerfect

DonorPerfect provides a complete fundraising and donor management solution to help you reduce your workload and build relationships with your constituents. Pricing starts at $59/month.

6. DonorTools

Donor Tools is a nonprofit donor database to help charities and churches make smart decisions and raise more money. Prices start at $19/month and you can start with a free two-week trial.

7. Double the Donation Matching Gift Software

Double the Donation is an all-in-one donation software for nonprofits looking to increase revenue through matching gifts. Prices start at $299/year.

8. eTapestry

eTapestry is web-based software that tracks donors, prospects or alumni while managing gifts, pledges and payments to enhance nonprofit fundraising. Pricing starts at $119/month.

9. FirstGiving

FirstGiving provides tools to manage peer-to-peer fundraising, grassroots campaigns, and donor communications, as well as visibility into your data so you’ll see what’s working best. Easy-to-use fundraising pages (free) let your individual supporters share and promote your cause. Secure processing of donations incurs a 5% FirstGiving fee (re-invested in the platform) and 2.5% credit card merchant fee; admin $500/year. US-registered 501(c)(3) nonprofit organizations only.

10. Fundly

Fundly is a "Keep-it-All" crowdfunding platform that lets individuals and organizations raise money for the causes they care about. In addition to its crowdfunding services, Fundly offers Fundly Pro, which is designed for nonprofits looking to crowdfund and/or set up peer-to-peer fundraising pages. Fundly has a 4.9% platform fee, plus a 2.9% credit card processing fee and $0.30/per transaction.

11. GiftTool Solutions

GiftTool suite of integrated services allows nonprofit organizations to effectively manage their online donations, shopping cart, event registration, membership sign-up, opt-in marketing, surveys, online tests, ballots, pledges, and more. GiftTool requires a one-time setup fee of $250, plus fees per transaction.

12. GiftWorks

Complete fundraising software, tracking multiple donations and pledge payments for every donor, with prices starting at $499 and paid upgrades to new versions.  GiftWorks is software to download and install on your computer, not web-based, but the addition of GiftWorks Anywhere ($90 per user/month plus setup fee), lets your colleagues access and use your GiftWorks software through the internet.

13. Givelify

Givelify is a three-tap, easy way for donors to give to any cause from their smartphones. They offer donation tracking for users and a web portal for registered nonprofits that allows them to customize their presence on Givelify, track donations and receive donation payouts. Pricing is 2.9% + $0.30/transaction.

14. MyGivingSolutions

Web-based donor management and communications software aimed at churches of all sizes, as well as nonprofits in general. It offers a user-friendly controls unlimited users, automatic thanks and receipt emails, robust reporting tools including graphic displays and tracking by location. Donor management software only is $39/month; with online giving functionality, the price ranges from $59 to $99/month.

15. Network For Good

Network for Good is a donation management tool that has processed over $1 Billion in donations for more than 100,000 nonprofits. It’s 3 main capabilities are peer-to-peer fundraising, donation pages, and donor management. Pricing starts at $79/month.

16. Bonfire

Bonfire is a t-shirt fundraising platform that offers all nonprofits exclusive fundraising tools and a reduced processing fee for donations from 8% to 3.5%. This fundraising platform is free to use, there are no inventory costs, and your organization gets to keep 100% of the profits.


Mailing List Management, Email Marketing, Newsletter Tools

If your contact list is growing and you’re still using outlook and excel to communicate with your contacts, you’ll soon reach a breaking point. A comprehensive list management tool can keep track of all your contacts, newsletters, campaigns and even provide analysis on open and click rates.

1. ActiveCampaign

Beautiful templates, robust tracking (including social media reactions), plus a user-friendly interface makes ActiveCampaign one of the most popular choices for small business and nonprofits as well as some of the Fortune 500 big boys. Loads of guides and resources will help new users learn best practices for email marketing and get up to speed with this service. Pricing starts at $9/month for up to 500 subscribers. 14-day free trial lets you add 100 contacts and send up to 100 emails.

2. AWeber

AWeber email marketing software offers email newsletters, autoresponders, RSS to Email, website sign-up forms, email web analytics tools, and a good reputation for deliverability. Pricing from $19/month. New nonprofit accounts get 3 months free service, followed by a 25% discount on invoices.

3. Campaigner

Easy-to-use email marketing campaign management tool lets you get started quickly. Send your first campaign in 2 minutes. Pricing starts at $19.95/month.

4. Constant Contact

SpeakUp! Email Marketing by Constant Contact lets you create professional-looking emails with no technical expertise, manage your contact lists and measure results. More than 400 templates, a step-by step Email Wizard, and point-and-click interface. Plans start at $20/month.

Additional Reading: How 1 Simple Email Will Make Every New Member Happy

5. Emma

Monthly payment plans are based on volume of email sent, starting at $49month for 2,500 emails. No extra charge for survey and forms at any payment level, no annual contract required. 20% discount for nonprofits. Free trial.

6. iContact

iContact helps businesses, nonprofit organizations, and associations to create, send, and track email newsletters, surveys, and autoresponders. Over 300 professionally designed email templates available. Pricing from $14/month.

7. Mad Mimi

Powerful yet simple email marketing service makes it easy for anyone to create elegant e-newsletters, manage lists, track opens and clicks. Good reputation for customer support. Pricing starts at $10/month for 500 contacts.

8. MailChimp

MailChimp do-it-yourself email marketing service lets you create attractive HTML emails, build subscription forms, manage your contact lists, and track results. Integrates with Excel, Salesforce, Highrise, etc. Paid plans from $20/month.

9. Mailman

Mailman is web-based software for managing electronic mail discussion and e-newsletter lists. Mailman supports built-in archiving, automatic bounce processing, content filtering, digest delivery, spam filters, and more. Free, distributed under the GNU General Public License.

10. NetAtlantic Email Marketing Suite

A well-regarded email service with pricing to scale with the size of your mailing list, starting at $15/month.

11. Omnisend

Omnisend is a powerful ecommerce marketing automation platform. With Omnisend, you can reach your customers or members via email, SMS, Facebook Messenger and even Push Notifications. Pricing is based on subscribers and functions. There is a free plan to send 15,000 emails, and the Standard plan starts from $10 per month.

12. VerticalResponse

More than 700 email templates to choose from, social sharing features, real-time tracking, live chat help and online guides to get you started. Services include direct mail postcards, online surveys, image hosting, and more. Pricing starts at $11/month for 500 contacts and discounts are offered to nonprofit organizations with 501(c)(3) status in the US.


Their email signature marketing platform lets you create a professional email sign-off and brand your nonprofit to everybody you communicate with. By optimizing your email signature, you can unobtrusively promote your latest articles, upcoming events, and fundraising initiatives to highly targeted audiences. The tool is free for personal use, and nonprofits get a 50% discount on all of their pricing packages.


Meeting Management, Conferencing, Virtual Meeting, Webinar Tools

Software can help you increase engagement and communication amongst your team. Plus, holding a virtual meeting may be more convenient if your staff has to travel or lives in different regions.

Dr Richard LentDr. Richard Lent
Co-founder, Meeting for Results

"For virtual discussions, it is particularly important to be clear about the purpose of any specific discussion items. A virtual meeting participant who doesn’t understand the purpose is likely to disengage or to disrupt the discussion with basic questions.

There are three opportunities to prepare a better structure for engaging everyone in an effective discussion.

Before the meeting:

  • Send out a list of meeting participant names and locations. Enclose pictures of participants. Better yet, create a slide that shows everyone around a table, complete with photos and names.

  • Identify individuals to take on specific roles in conducting the meeting…note taker, time keeper and so on.

As the meeting begins:

  • Plan to have each participant introduce him/herself in a brief Go-around.

During the meeting:

  • Plan to address participants by name on a regular basis to give everyone a chance to be heard and keep all engaged. Having a copy of your team member’s pictures handy can help you track participation and note important comments.

  • Try to limit presentations to no more than five minutes without some kind of interaction.

See Leading Great Meetings: How to Structure Yours for Success for more information and 32 tools to structure any meeting to make it more productive.  In particular, see Part IV for structuring effective virtual meetings.

1. BoardEffect

Features include online board books, scheduling, approvals, archives, new member orientation tools, surveys, ad hoc groups, and more. Pricing available upon request

2. BoardPaq

Cloud service and app for planning, running, and managing paperless board meetings. Pricing starts at $99/month.

3. Bookafy

Free online meetings for bookings, demos, and appointments. Upgraded plans start at $7/month

4. DirectorPoint

Helps you manage committees, members, calendar, files, annotations, surveys, private discussions and much more. Pricing starts at $15/month

5. GoToMeeting & GoToWebinar

Webinar software for any type of online meeting. Easily schedule a group call in just a few clicks, or coordinate a larger session with up to 1,000 attendees at once. Pricing starts at $89/month.

6. HighFive

No more starfish phones or pin codes, with HighFive calls begin with just a click. Featuring video screen sharing, and availability to everyone on your domain. Free trial, pricing available upon request.

7. Join.me

Start an online meeting with just a click of a button. Screen sharing, unlimited audio, and simple video conferencing. No registration required. Free.

8. LucidMeetings

Automate and standardize your meetings in one centralized platform. Features include automated tracking, timing, reminders, scheduling polls, professional email invitations, calendar invites, and meeting templates. Pricing starts at $19/month.

Free Cheap Nonprofit Software Tools

9. Minute

All your meeting needs in one single app: agenda items, attendees, notes, documents and tasks. Integrates with a number of tools including Outlook and Google Drive. Export your notes and documents to Google Drive, Evernote, Dropbox and email. Free for light users, pricing starts at $2.99/month.

10. PickTime

PickTime is a completely free online appointment-making software that makes scheduling a piece of cake. Use it to schedule room times, class bookings, events, and more.

11. SuperSaaS

SuperSaaS is a completely customizable online appointment scheduling software. They offer a wide range of options, so that you can set up the booking process to fit any and all requirements you may have, all while keeping the software some of the most affordable available. They offer a free basic version. Pricing starts at $8/month.


Membership Management, Contact Management (CRM) Nonprofit Tools

Reaching the limits of maintaining your membership database in Excel? There’s a better way, and it’s called membership management software. Easily search, update, organize, and filter all your members using this type of software.

This is where WildApricot's all-in-one web software can help. It allows small associations and nonprofits to automate the 'boring stuff': managing contact records, automating membership applications and renewals, handling website updates, tracking event registrations, and sending out receipts and reminders. WildApricot starts at $40/month with free upgrades and support, no long-term contracts, and no setup or processing fees. Check out our free 30-day trial to see for yourself!

Wes TrochlilWes Trochlil
Founder, Effective Database Management

"When choosing member management software, I would recommend any organization consider the following five questions:

1. How many clients does the vendor have that look like my organization? If your organization is mostly organization membership, does the vendor have other clients that have mostly organization membership?%

2. What is the vendor’s reputation in the market? You’ll have to ask around, including calling the vendor’s references, and asking THOSE references for references.

3. Does the vendor’s product address the majority of our functional needs? Do you need events registration, product sales, online directories, committee management, exhibit sales? (This assumes you’ve created a functional needs list that you can compare to the vendor’s offering.)

4. Does the vendor’s pricing model fit our needs? Some vendors have low or no-cost implementation fees with higher monthly fees, while other vendors have high implementation fees and lower monthly fees. Others may have both! Which model fits your budget and cash flow?

5. What kind of customer support is available, and at what cost? Some vendors provide unlimited customer support with their monthly fees, while others may provide limited support with additional fees."

1. Abila

Abila offers web-based (SaaS) association management software in three editions to meet the diverse needs of member-based organizations. Prices start at $99/month.

2. AddressTwo

Organize your contacts, manage leads, follow-up, tasks and activities with this simple CRM. It’s designed for small business, not just a downscaled version of enterprise-level software, so may be a good fit for many smaller nonprofits as well. Pricing starts at $9.95/month.

3. Memberize

Memberize is hosted membership site software that provides nonprofits and other organizations with web-based event, membership, communication and Web content management technology. Prices start at $50/month with $150 setup fee.

4. SageCRM

SageCRM.com is a low-cost, easy-to-use on-demand CRM solution. A fixed monthly price covers the hosted CRM application, support, training, backups and updates. SageCRM.com also offers the flexibility to migrate to an on-site CRM software system as your needs evolve. Pricing starts at $39/month.

Free Cheap Nonprofit Software Tools

5. Salesforce

Salesforce is the leading customer relationship management solution. Salesforce Group Edition starts for less than $9 per user per month, nonprofits receive a 50% discount on training, and qualifying nonprofits may apply for a Nonprofit Edition license donation. Pricing available upon request.

6. SignMeUp

SignMeUp membership management, event registration and donation collection services let your members register themselves and pay online. You can create custom forms, enter offline membership applications, run reports, and create mailing lists. Service fee is 6.75% plus $1.25 per registration.

7. Solve’360

“Collaborative CRM meets Project Management” in Norada’s Solve’360, with a Web 2.0 workgroup approach, Google Apps integration, mobile access, easy task delegation and tracking, free updates, automatic data backups twice a day, and much more. Pricing starts at $25/month per user (min 4 users).

8. TimeLog Project

TimeLog Project is a web-based system that combines time tracking, project and staff management, customer relations (CRM) and invoicing tools— everything you need to run a nonprofit, except a website and online community. Plans start at 12 EUR/month.

9. WebCRM

Easy-to-configure online CRM offers templates, shared web-based calendar, custom reports, import/export Excel data and other formats, and lets you send emails and SMS directly from the software. Automatic updates and automatic backup.14-day free trial; pricing starts at $18/month.

10. Zoho CRM

Free for 3 users with basic features – tasks, call log, calendar, reports, etc. – as well as Sales Force Automation, Marketing Automation, Customer Support, Web Forms, File Storage, Data Administration. Pricing starts at $12/month.


Presentation, Video, and other Multimedia Tools

You may not be a graphic designer, but that doesn't mean you shouldn't be able to create great visuals! There are many easy-to-use software options that help you quickly create and share stunning videos, presentations, and designs.

1. Animaker

Effortlessly create studio-quality animation videos with a simple drag & drop interface. There are tons of free templates and a huge library of animated assets to choose from. Pricing starts at $12/month.

2. Bannersnack

Bannersnack is an easy-to-use tool that allows anyone to create stunning visuals or animations to promote their website on the internet. You can design beautiful ads starting from their ready-made templates using their free images, shapes, icons, and popular fonts. Free basic account. Pricing starts at $7/month.

3. Canva

Create any design using Canva’s pre-made designs and graphics. The basic platform is free, a pro account starts at $9.95/month.

4. Design Wizard

Design Wizard is online graphic design tool used to create impressive designs without the need for technical expertise. They have a catalog of over 1.2 million images and 20,000 templates to choose from. The basic platform is free, a pro account starts at $9.99/month.

5. Easel.ly

An easy inforgraphic and chart making tool with 1,000s of templates to choose from. Free to use, with a pro account for $3/month.

6. LucidChart

Easily create flow charts, wireframes, and all kinds of other diagrams online, and collaborate with others in real time. Free for 1 user with 2 collaborators, 25 MB, limited document complexity. Paid plans start at $4.95/month Personal, $8.95/month Professional, and from $250/month for the multiple-user Team edition. Free 14-day trial is available for any plan.

Additional Reading: 4 ways to put a PowerPoint Presentation on your website

7. Mindflash

Create an online training course from your existing presentations and videos. Pricing starts at $249/month.

8. MyJugaad.in

Instantly create an embeddable slideshow sourced from any RSS feed, from your own list, or from sites such as del.icio.us, Digg, Google News Yahoo, Flickr, Youtube, etc. (It’s a bit hard to explain in a few words, so have a look at the FAQ.) Free.

9. Panopto

Easily record any video presentation that can be shared with your team. Panopto indexes the content inside your video presentations so that any spoken or shown on-screen word can be searched for. Pricing available upon request.

10. Piktochart

An online infographics tool with an easy-to-use drag and drop builder and hundreds of simple graphics to choose from. Free to use, with a special nonprofit plan for $39.99/year.

11. Powtoon

The simplest tool to create animation, or cartoon presentations. Create your own or edit an already build presentation. Easy-to-follow tutorials for any beginner. Pricing starts at $19/month.

12. Prezi

Create a visually engaging presentation from scratch or using one of many professional templates. Upload nearly any file format of media, collaborate, and share your presentation. Pricing starts at $4.92/month.

13. Renderforest

Easily create videos for YouTube, explainer animations, service promotional videos, music visualizations, and more with Renderforest. Create and publish videos for free. Pricing starts at $9.99 per export.

14. Slideshare

Owned by LinkedIn, Slideshare is one of the easiest ways to upload and share presentations, infographics, documents and more. Free to use.

15. Typito

Create stunning videos fast and easy. Typito is a web-based video creation tool that has been described as “Canva for video”. With a simple drag-and-drop interface, it allows you to quickly create videos with beautiful typography, images, and videos. Pricing starts at $25/month. Registered nonprofits are eligible for 50% discount on annual subscriptions! Typito also provides a free plan that lets you get started quickly.  

16. Vcasmo

Vcasmo is a presentation-sharing site that shows video on the left of the viewer’s screen and slides on the right, so you can effectively narrate your slides as if giving a live presentation. Pricing starts at $16.99/month.

Project Management, Document Editing, Sharing, Collaboration Tools

Ever tried to dig for an attachment in an email that starts like this: RE: FWD: RE: RE: RE: ?

There are many online tools that eliminate the frustrations of coordinating projects through email and help increase your team’s productivity.

Shiv NarayananShiv Narayanan
Founder, How To SaaS

"The real problem you're trying to solve with project management tools is improving the way your team communicates. With a centralized hub for each project, there is always one exact place where a team member can find all the information they need to make a decision.

I also recommend reading up on the principles of Scrum, the art of doing twice the work in half the time."

1. Asana

Asana is an easy way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work forward. Free for up to 15 people. Upgrade for $8.33/month.

2. Basecamp

Basecamp web-based project management and collaboration software lets you share files, meet deadlines, assign tasks, and centralize feedback. Free 30-day trial. Pricing starts at $29/month.

3. Box

Share, manage and access all your business content online or by mobile. Personal accounts are free, or go $6/user per month for a starter account.

4. ClutterPad

ClutterPad is an online project management and collaboration tool that includes: todo lists, calendars, messages, chat rooms (and private chat), contacts, document version control, and an online file manager. Prices start at $19/month.

5. DeskAway

30-day free trial on all account. Free accounts allow you to manage 1 project with 3 users and file storage up to 25MB. Prices start at $25/month for 35 active projects, 2 GB storage, 10 project templates, and unlimited users. All plans include email reminders, reporting, time tracking, branding, backup & personalized email support, and lots of other goodies. DeskAway offers a 30% discount to nonprofit organizations.

6. Dropbox

An easy and secure way to upload and share any type of file with anyone. The basic plan is free, with upgraded plans starting at $11.99/month.

7. EditMe

“The original hosted wiki solution,” EditMe offers an easy way for even non-techy people to build collaborative websites and wikis that are actually easy to use. Plans start at $19/month. Nonprofit employees may contact EditMe for “significant discounts” on a year’s commitment to any paid plan above the Starter level.

Additional Reading: Take a look at this nonprofit calendar we created using over 1,000,000 points of data to discover which months other nonprofits are engaging in activities like volunteer recruitment, networking events, yearly goal setting, and board meetings.

8. EtherPad

EtherPad is an open source, web-based word processor that lets multiple people edit the same document simultaneously with changes shown instantly on everyone's screen. No limit to "undo" levels. EtherPad is free to use, but consider a donation.

9. Evernote

Evernote is a cross-platform app for mobile or desktop that helps you organize, archive, discuss, and present all your notes. Free basic version. Paid plans starting at $28.99/year.

10. GenieBelt

GenieBelt is a simple project management tool, which can be used by construction companies to manage professional field services, segregate projects to tasks and sub-tasks, and let contractors communicate, share, and edit files/documents in real-time. The software is mobile friendly and available on IOS and Android. GenieBelt is free for nonprofit and NGO use as part of their commitment to social responsibility. 

11. Goplan 2.0

Goplan lets you manage a group calendar (and export or sync with mobile devices), track time, assign tasks and tickets, manage files, collaborate and discuss. Paid plans start at $10/month, with a 30-day free trial.

12. GoogleDrive

Easily create and share your Google Docs, Sheets, Slides, Surveys, and many other files with anyone, anywhere. All you need is the shareable link and people can view, edit, and comment on all your files. The best part about this all is that it’s free to use and syncs up with any gmail account.

13. GrowinCloud

GrowinCloud is a comprehensive business management software for small and medium sized organizations. It can help you with online appointment scheduling, contact management, leads capturing, online document management, and more. Free to sign up. Pricing starts at £10/month.

14. Huddle

Powerful project management and collaboration tools include whiteboards, discussion forums, file sharing, calendars and task assignment, even phone and web conferencing within your secure online workspace. Pricing starts at $20/month.

15. iMeetCentral

iMeetCentral connects people across teams, buildings, time zones and continents. Build online workspaces, share files and centralize communication so you’re more organized and more productive. Pricing starts at $25/month.

16. Jira

If you’re familiar with Scrum and Kanban boards, Jira is the tool for you. Plan, track, and organize all your tasks and assign tasks to others. Integrates with Confluence, Bitbucket, HipChat, and many others. Free to try, pricing starts at $10/year.

17. LaunchNotes

LaunchNotes is the single source of truth for software teams to communicate product change, internally and externally. By getting the right updates to the right people at the right time, LaunchNotes enables your entire organization to move at the speed of your development team while ensuring end users are never surprised by product changes. LaunchNotes is pleased to offer free service to any registered nonprofit or educational institution.

18. LibreOffice

LibreOffice is an open sourced software suite, similar to the Microsoft Office Suite that includes a word processor, a spreadsheet program, a presentation program, a graphics editor, and a database management program (similar to Word, Excel, PowerPoint, etc.). It's completely free to use for nonprofits.

19. MyCommittee

MyCommittee lets you create meeting agendas and minutes, share documents and collaborate, reply to comments, and communicate with members and contacts. Pricing starts at $19/month.

20. PBworks

PBworks provides a broad set of collaboration products that help businesses work more efficiently and effectively.  They serve markets such as advertising and marketing agencies, law firms, and education, as well as the broader business market. Their pricing is based on a freemium platform with upgrades for more services.

21. ProjectDesk

Project Desk online project and task management tool provides a virtual workspace for your team to share information and collaborate on projects with task tracking, document sharing, threaded discussions, automated email, and more. Free for up to 4 users. Pricing starting at $49.95/month.

22. ProofHub

ProofHub is an all-in-one project management software. Its main features include task management, online proofing, Gantt charts, reports, time tracking among others. Pricing starts at $45/month (billed annually). You can also get heavy discounts for non-profits.

23. Redbooth

Redbooth is easy-to-use project management software for creating high-performing team. Pricing starts at $5/month.

24. Slack

A messaging app for teams. Easily create a channel about any topic and add whomever you like to the discussion. Create private channels, or direct message others. Free to use. Upgraded plans start at $6.67/month.

25. Twiddla

Browse websites in a shared, real-time whiteboard, annotate, share files, and chat with the people you invite to your brainstorming session. No account is needed to start a “meeting”: Twiddla is free.

26. Trello

Trello organizes all your tasks (cards) into an easy to view, shareable board. Drag and drop cards between lists to show progress. Add as many people as you need and drag them to cards. Add and reorder lists as you need. Trello adapts to your project, team, and workflow. Free basic plan. Upgrades starting at $8.33/month.

27. WebEx WebOffice

Share documents, build databases, hold web meetings, manage tasks, calendars, and expense reports,communicate and collaborate online. Prices start at $24/month. Free 30-day trial.

28. Wriber

Wriber uses artificial intelligence to help busy people write better content, faster. Wriber intuitively searches the web based on what you're writing to provide you with research sources, relevant statistics, related videos, and ideas to spark your thinking, plus it helps you optimize every post for SEO value. Prices start at $19/month. Free trial.

29. WunderList

A simple checklist app to keep track of all your personal and professional tasks. Take notes, comments, organize your lists into folders, and even share your lists. Free to use, or upgrade to a pro account for $4.99/month.

30. VivifyScrum

VivifyScrum is a project management tool for small teams and large organizations alike. It offers agile collaboration boards, team and time management features and even an in-built time-tracker. VivifyScrum offers sizeable discounts for non-profit organizations.

  Best Free Nonprofit Software  

SMS Text Marketing Tools

Did you know that text marketing has the highest digital communication open rate at 95%? That’s a hard-to-ignore stat with a lot of opportunity: marketing campaigns, event reminders, member chat, etc. The list goes on and on.

Alexa LemzyAlexa Lemzy
Content Manager, TextMagic

"Text messaging is a very personal way of communication, so make sure your supporters agreed to receive messages from you. Show them the value and they will opt in.

Whenever you choose text messaging software, look for time-saving features. Sending out SMS directly from your email and scheduling texts in advance are good examples.
Pay attention to the geographical coverage – if you run an international campaign, you will want all your supporters to get your messages instantly. Also, check if the company guarantees security (data backups, encryption)."


Clubtexting allows easy creation of segments so that you can send targeted texts. Plus they have an open API so that you can integrate your text messaging into your website or internal CRM system. Pricing is pay as you go, or $29/month.

2. EZTexting

Bulk SMS messaging service starts at $49/month for 1,000 standard messages, or pay-as-you-go rates per message. No charge for incoming messages. Supports all major Canadian cell phone carriers as well as US.

3. Gnosis Media Group

GMG offers a comprehensive text to donate service which can even be used as a payment processor if you don't have your own. You can get fully set up in about 20 minutes and they offer a money-back guarantee. Pricing starts at $36/month.


Reliable text software capable of sending a variety of different campaigns including quizzes, surveys, coupons, and other customizable campaigns. An account manager will work with you one-on-one to deliver the best possible outcome for your team. Pricing starting at $99/month.

5. TextMagic

A text messaging service for any type of business, foundation, or association. It allows you to craft personalized text messages, schedule and send out alerts. You can check out the stories of their nonprofit customers in their Case Studies. Pay per outbound text only.


Social Media Tools

You Tweet. You Snap. You Like. You’re extremely active on social media, but you could use some help. There are many tools which can become your personal social media assistant, analyzing the effectiveness of your posts, helping you find influencers, and even scheduling your posts for you.

1. Bitly

Shorten any URL and track how many clicks it gets. Bitly basic features are free. Contact for upgraded plans.

2. Buffer

Buffer allows you to schedule, publish and analyse all your posts in one place and will also share your posts at peak times so that they get max exposure. Free for 1 social media profiles. Pricing starts at $10/month for 10 social media profiles.

3. BuzzSumo

This tool allows you to see which articles rank highest on social media. Simply paste any article in BuzzSumo’s search bar and it will tell you how many shares that article has on Facebook, LinkedIn, Twitter, and Pinterest. Free limited version, pricing starts at $99/month.

4. Discover.ly

A Chrome extension that allows you to see the social media info (Facebook, Linkedin, Twitter, etc.) information of any of your contacts in Gmail. Free.

5. Google Alerts

Get notified whenever your organization or any other organization you wish to follow gets mentioned on the internet. Free.

6. Hootsuite

Automatically find and share content your audience will love, and keep your social presence active even when you’re not. Schedule 100s of posts at a time. Use Suggestions to find great content to share. View scheduled messages by day, week, or month in calendar view. Starting at $9.99/month.

8. MeltWater

A social media monitoring tool that allows you to track your brand, your competition, and relevant news. Their campaign analysis will give you insight into what campaigns worked and why. Pricing available upon request.

9. Sendible

An all-in-one, easy to use dashboard to write and schedule all your social media posts. Engage, monitor, grow, and measure your posts with in-depth analytics. Starting at $59/month.

10. TapClicks

A power analytical tool that will track everything from your email marketing, social media, and PPC campaigns. Starting at $25/month.

11. Tweepi

Tweepi helps you identify influencers and tweet at them to gain followers. Free for basic use, plans start at $6.17/month.

12. TweetDeck

Created by Twitter, with TweetDeck you can view multiple timelines in one interface with advanced features to help manage multiple twitter accounts. Schedule and post tweets right from Tweetdeck. Free.

13. Social Insider

Get insight into your competitors' social media strategy, discover how they're ranking, and what kind of content you should create next with advanced reporting and analytics. Starts at 29$/month.

14. PromoRepublic

You know you’re doing great content when you get lots of engagement, reactions, and new followers. Then again, that’s what happens when a content plan is audience-oriented. With PromoRepublic you can create your own posts or edit ready-to-use templates — try this social post scheduler to always deliver content on time. 

Time-Tracking Tools

Boost your productivity and evaluate how well you and your organization is spending their time with time-tracking software. Each month you can conduct an analyses of how long it takes for you to complete on-going tasks so you can look for ways to improve and scale your work.

David KleinDavid Klein
Director of Marketing, ClickTime
Twitter Facebook

"Nonprofits have very specific time tracking requirements. When you are selecting a time tracking platform, it's important to consider how it will help you manage program costs, report on functional expenses, and ensure compliance with auditors or other regulatory bodies. Best-in-class time tracking technologies can provide deep operational insights that empower your organization, and allow you to share data-driven stories with your funders, grantors, or members."  

1. ActiTIME

Try the hosted version free for 30 days (pricing starts at $35/month for 5 users thereafter), or check out the downloadable freeware (Windows or UNIX) designed for small teams of up to 10 users. This includes all the basic features, but can be upgraded later with the management and accounting modules.

2. ATTO: Timesheets for Employees

Atto is a time and location tracking app designed to help small businesses manage projects, minimize costs from time wasting activities, and maximize productivity of employees. At $4/month, businesses receive all premium features of Atto, starting from the time and location tracking to real-time activity insights and automatic timesheet reports. The app is one of the most sophisticated time tracking tool in the market and it's available for iOS and Android devices.

3. Cashboard

Cashboard lets you track time, create estimates and invoices, and accept payments online. Timer widgets are available for Mac OS X, Windows and iPhone, and Cashboard integrates with 37signals' Basecamp. Free for 1 active user, 2 active projects,1 client invoiced per month. Paid plans start at $8.25/month.

4. ClickTime

ClickTime makes it easy to track employee time against the programs and grants you manage. Thousands of organizations use ClickTime to ensure compliance, improve program management, and drive increased funding. After a free 30-day trial, ClickTime nonprofit is $8/user/month.

5. Clockify

Clockify is a time tracker and timesheet app that is 100% free for an unlimited number of users and projects. It lets you add time manually, track it in real-time, generate reports, and more. It also provides integration with 100+ best project management, development, productivity, and business apps. Clockify is suited for teams, freelancers, and enterprises, who can select the low-cost self-hosted version of the app.

6. Elementool Time Tracking

Monitor projects and resource performance, define different tasks, compare estimated time requirements with actual time reports, calculate the project cost based on the time reports submitted by the users, create Gantt charts and more. One of a suite of Elementool business tools, Time Tracking starts at $89.99/month.

7. Harvest

Harvest lets you track time and send invoices from one integrated application, with employee timesheets, online payment collection, and strong visual reports to help you track your organization’s resources. Free 30-day trial. Prices range from $12/month.

8. Intervals

Intervals is web-based project management software that “marries time tracking and task management in a collaborative online space.” Pricing starts at $25/month.

9. OfficeClip Web Timesheet & Expenses

Part of the OfficeClip business suite, you can download and install Web Timesheet and Expenses on your computer or use the hosted version online. A free trial is available. Costs for the OfficeClip applications will depend on the version and tools selected, number of users, file space, etc.

10. Time Doctor

One of the best-known time tracking tools. Top features include time tracking, screenshot monitoring, apps and websites tracking, task management, and detailed reports to maximize productivity.  Time Doctor also provides integration with top management apps. You can get started with a free trial for a month. Solo plans start as low as $5/month and $9.99/user/month for teams.

11. Timesheet

Timesheet.com by Tenrox is an easy-to-use web-based tool that integrates with all major accounting, payroll and CRM application, as well as Outlook and SharePoint. Real time dashboards and reports let you instantly see all project time, cost and billing information. Contact the company for a demo and pricing information.

For even more time tracking tools, here's a great post on 11 Time Tracking Software Tools Nonprofits Swear By.


Volunteer Management Tools

If you’re spending more time coordinating your volunteers than building personal connections with them, then you need some help. There are many volunteer management tools that can track, schedule, and automate a lot of the work.

Barry AltlandBarry Altland
Writer, Speaker, Consultant, Head, Heart and Hands Engagement Collective

"As a key staff member for a faith-based homeless ministry in Florida, we have a need for technology to meet a variety of our different digital administrative tracking functions.  Since we receive monetary support from our community through grants, regular online giving, as well as one-time, or large lump sum, in-kind and event-driven donations, the tool must allow us to easily track all of these in one application.   

As well, we have need to track all our volunteer hours, both regular weekly ministry operations as well as event-driven and “pop-in” volunteers.  This data is mission-critical for grantwriting purposes, and it must be easily extracted from the application.  

We have staff members and volunteers who do much of the data input, and they each have varying levels of prior experience and comfort with technology.  Given their varied skills, they still must be able to effectively master the tasks within the technology with a minimal learning curve.    

Most solutions have so many additional features we have yet to fully explore, including Events Management and others.  Since every NPO is unique, so are their needs, and our organization sought a tool to meet ours as efficiently and effectively as possible, all with a singular monthly subscription fee.  We chose Donorsnap, and have found it to be a great all-in-one solution for us!"

1. BetterImpact

Easily keep track of all your volunteers on the cloud. Features include volunteer application forms, training tracking, email communication, scheduling and reporting. Pricing starts at a one-time license fee of $395, plus $120/year.

2. Donorsnap

Donorsnap will handle all your registrations, online donations, and even recurring donations. It’s an all-in-one tool for all your donation needs. Pricing starts at $39/month.

3. Galaxy Digital

All-in-one community engagement software that can help recruit, manage, track and retain volunteers. Mobile-friendly. Contact for pricing.

Free Cheap Nonprofit Software Tools

4. Samaritan

Recruit, manage, and measure your volunteers’ efforts with Samaritan. Samaritan also offers integration with a wide range of platforms like Facebook and PeopleSoft. Independently rated #1 software for volunteer recruiting and management. Built-in live criminal checking and e-campaigns. All budgets supported. Pricing starts at $2,500/year plus setup and training.

5. SignUp

A full volunteer planner featuring customizable sign up pages, email tracking and delivery, a full scheduling assistant and donation collecting. Basic plan is free, with upgraded plans starting at $9.99/month.

6. Sumac

Volunteer management tool for recruiting and analysing volunteers. Other features include donor management, email marketing, and payment processing. Pricing starts at $20/month.

7. Volgistics

A comprehensive volunteer management system with scheduling, tracking, reporting, volunteer portal, group tracking, and text and email communication. Start a free trial, or a trial pre-loaded with sample data. Contact for pricing.

8. VolSoft

If you have a large volunteer base, VolSoft will help you keeps track of your volunteers and creates statistical reports on their activity. Each volunteer will have their own unique profile and sign in and out of. The software costs $695.

9. VolunteerSchedulerPro

Volunteer Scheduler Pro is an all-in-one management system for Volunteers. Features include, flexible scheduling, automatic reminders, online substitutions, custom enrollments, email, reporting, and tiered access. Pricing starts at $22/month

10. WhenToHelp

Access WhenToHelp on the cloud to create and publish schedules, notify volunteers automatically with email and text messages, and find replacement volunteers quickly. Free to try, pricing starts at $15/month.


Website Analytics, Data Collection, Tracking Tools

You have a good website, but you want to make it better. An easy way to understand where there's room for improvement is by integrating an analytical tool. And if you're maintaining a membership database, here are 10 mandatory membership fields to keep track of.

Andrew GarbersonAndrew Garberson
Search Department Manager, Bounteous

"Nonprofits have unique tracking and reporting challenges because goals can be difficult to quantify in dollars, especially compared to ecommence or other sectors. How do you put a monetary value on finding a new volunteer or spreading mission awareness?

I urge my nonprofit partners to start the web analytics process offline on a whiteboard with two columns: digital goals on one side and the metrics we can use to measure them on the other side.

Google Analytics is often the obvious next step because it is easy to implement and free for most nonprofits. It's peas-and-carrots partner is Google Tag Manager, which allows nonprofits to turn nearly any type of website engagement into a trackable conversion that we can report on with Analytics."

1. Clicky

Clicky is a real-time web analytics service. Free plan allows you to track 1 site, up to 3,000 pageviews daily. Paid plans start at $9.99/month.

2. Crazy Egg

CrazyEgg creates a "heat map" to help you visualize exactly how visitors interact with your website, and lets you export or share the data with other users. Pricing starts at $9/month.

3. Feature Upvote

Feature Upvote helps you centralize feedback in one online board. Users add and upvote feedback directly. You quickly surface the most valuable ideas. Feature Upvote is a less time-intensive (and spam-free) alternative to community forums. Pricing starts at $39 a month but there is a 25% discount for charities and nonprofits. 

4. FeedBurner

Google's FeedBurner provides custom RSS feeds and management tools to web-based content publishers, including an email subscription service and an optional advertising system. Track how many people have subscribed to your RSS feeds and with what service or program. Free.

5. Google Analytics

Google Analytics is a powerful web analytics solution, now with Google Adwords integration to track the effectiveness of your advertising campaigns. Detailed reports help you learn who your website visitors are, where they come from, and how they interact with your website. Free.

6. Google Tag Manager

Why wait months for site code updates? Google Tag Manager lets you launch new tags any time with a few clicks, so you never miss a measurement or marketing opportunity. Free.

7. Google Webmaster Central

Google's collection of webmaster resources are invaluable to answer your crawling and indexing questions, help you to increase traffic to your site, and connect you with your visitors. Free.

8. Histats

Histats offers unlimited and unrestricted real-time website traffic statistics with forecast and comparison charts to help you understand visitor trends for every page or group of pages on your site. Free.

9. Monitis

Monitis provides a "24/7" network and website monitoring service that lets you know instantly when your website or intranet is down, reports response time, and tracks your website visitors. Full free plan, and a 15 day free trial of the premium version.

10. QuestionPro

QuestionPro's Nonprofit Waiver Program offers registered nonprofit organizations free access to the survey software for data-collection and analytics for as long as they need. Pricing for paid accounts starts at $12/month.

11. Saber Feedback

Saber Feedback makes it easy for you to get instant visual feedback from your users. Simply add a feedback button, customise your feedback forms and receive feedback in a way that suits you. Works on websites, web apps and online courses. Quickly identify problems, streamline your ticketing system, and spot growth opportunities. Pricing starts at $29 a month. 

12. StatCounter

StatCounter is an invisible web tracker aimed at websites with 250,000 pageloads per month or less, offering real-time traffic statistics for multiple websites, lifetime summary stats, and a detailed analysis of your last 500 pageloads. Live demo. Upgrades start at $5/month.

13. ContactOut

ContactOut is a tool that makes recruiting a breeze. As a browser extension, ContactOut shows you personal contact information of LinkedIn profiles which isn't normally displayed (such as private email, phone number and social accounts).

Website Builders, Blogs, Content Management (CMS) Tools

If you don’t have the finances to hire a site developer, an easy-to-use online website builder is the next best route to go. Many common features include a custom domain, a blog, and member-only areas. If you want a more in-depth review, you can also see our list of the best website builders for nonprofits

Lamees AbourahmaLamees Abourahma
President & Founder, Webbright Services

"When it comes to choosing a website building software there are key features you should consider for your membership-based organizations:

Cloud software – choose a software that you can access over the internet from a browser instead of one that you need to download to your computer. There are many advantages for cloud software, my favorite being the automatic upgrades. With a cloud software you don’t need to manually install any updates every time the software has a new release; a cloud software is automatically updated by the software company and does not require any work from the user. In addition, a cloud software can easily be accessed by site administrators from any computer with an internet connection and a browser.

Easy to use – One of the biggest challenges organizations have with their website is that they can’t make updates directly to the website. Look for software that gives you direct access to your website with a content management system (CMS) – a tool that will allow you to make easy edits to the website. Some content management systems have a WYSWYG (i.e., What You See is What You Get) and do not require HTML or CSS skills to make website edits.

Additional factors that you should look into include: training and support; price structure; software development methodology and resources; data security."

1. CFSites

CFSites offers a simple way for people with limited technical skills to create a website for their cause. Features include a setup wizard and visual editor, 3MB storage, your own URL, and more than a dozen templates. Free.

2. Drop Pages

“By simply creating a Dropbox folder that you then share with Droppages you can quickly throw together a working website using just text files and folders,” explains Paul Boag, and you can easily update your DropPages site by mobile, because Dropbox itself is so widely integrated with many applications. See Boag’s video on how to Create a Website Using DropBox and a Text Editor to get a sense of whether this might be the right website-building approach for your organization.

3. Doodlekit

Doodlekit is a fully hosted online website builder and CMS (Content Management System) that helps anyone from first-timers to web designers build a website with blogs, forums, shopping carts, custom forms and more. Free basic account. Paid plans start at $10/month.

5. Ethion

A website builder with built-in email marketing to make it easy to keep in touch with your audience. Free 30-day trial. Pricing starts at €11.50/month.

5. Elevation Web Nonprofit Website Design

Elevation Web is a full-service agency that builds high-quality websites for nonprofits. They specialize in website design, graphic design, search marketing, and copywriting. Contact them for a quote.

6. Homestead

Point-and-click, drag-and-drop website builder for non-techy users. Customizable templates, site stats. Pricing starts at $5.99/month.

7. Jimdo

Easy website builder with online store option. Pro plan (with domain name and email account) CDN $7.50/month; Business level CDN $20/month. Free limited plan.

8. Manila

Hosted Manila is the software-as-a-service (Saas) version of UserLand Software's Manila web publishing and blogging application. Basic packages start at $99/year for a ManilaSite subdomain site, $299/year for a medium traffic site with virtual hosting on your own domain.

9. Magix Website Maker

Create dynamic Flash homepages, hosting included. Free limited version and a paid version at $4.99/month.

10. MorWeb

MorWeb is a responsive design CMS website builder and blogging platform. It's used by non-technical people to quickly create and update responsive website designs in the cloud without any coding. They have a free demo upon request. Pricing starts at $40/month.

11. Non-Profit Soapbox

Built on the Joomla! open-source CMS, Non-Profit Soapbox is a powerful website creation tool. Salesforce can be integrated so users can manage their own contact information. Prices start at $99/month, $3,500 setup fee. Optional custom design starts at $5000, optional phone support $199/month.

12. pixpa

pixpa is an online portfolio website builder with integrated e-commerce, client proofing, and blogging tools. No coding needed. Pricing starts at $5/month.

14. SITE123

SITE123 allows you to easily build a website quickly, even from your mobile phone. They provide many professionally designed templates, but options are limited in order to prevent you from making design mistakes. Features include free hosting SEO tools, a free image library, and unlimited webpages. You can use SITE123 completely free with limited features, or upgrade to a premium plan for $9.80/month.

15. Squarespace

A fully hosted and managed website solution, Squarespace sites come standard with an integrated statistics system and 20+ integrated modules including a blog package. Free 14-day trial. Pricing starts at $12/month.

17. Weebly

Weebly offers easy-to-build hosted websites with 65+ templates, WYSIWYG drag-and-drop content widgets, and unlimited blogs within your site. Pricing starts at $8/month. Email them for a special discount for verified nonprofits.

18. Wix

Wix has plenty of templates to choose from for any type of website. Features include a drag and drop builder, custom domain name, one-pager websites, and mobile responsiveness. Pricing starts at $4.08/month

19. WordPress.com

The hosted version of Wordpress blogging software is available in over 50 languages. Set up a single-author or group blog (public, private, or password protected) on a Wordpress.com subdomain, with a selection of design themes, 3 gigabytes of file storage, and more. Pricing starts at $10.95/month.

20. Wufoo

Drag and drop website forms that are easy to build. Add contact information, checkboxes, attachments, you name it. Pricing starts at $14.95/month.

21. Yola

Yola (formerly SynthaSite) is a website builder with drag-and-drop technology that makes it easy for anyone to create a website and to add popular social media widgets, PayPal or Google online stores, blogs, chatroom, and more. Pricing starts at $4.17/month.

22. Weblium

Weblium is an AI website builder that allows you to create a fast mobile-adaptive site in 1 hour. User-friendliness is its top priority. You can use 200+ ready-made blocks and templates, and change design schemes in one click, while the built-in AI will keep your design perfect whatever changes you make. What’s more, Weblium has a team of human webmasters ready to help you 24/7!


All-In-One Solutions for Nonprofits

From maintaining a contact database, to coordinating events, processing payments, managing member communication, and building your website… the list goes on and on. Don't spread yourself thin trying to learn so many different systems. All-in-one software can rid you of this headache.

We of course want to mention our own online software for nonprofits:

1. WildApricot

WildApricot is all-in-one web software that helps small associations and nonprofits to automate the 'boring stuff': managing contact records, automating membership applications and renewals, handling website updates, tracking event registrations, and sending out receipts and reminders. WildApricot starts at $48/month with free upgrades and support, no long-term contracts, and no setup or processing fees. Free 30-day trial.

WildApricot takes all the capabilities of MailChimp, Excel, EventBrite, Outlook, and Wordpress and combines them all into one comprehensive platform.

2. MemberClicks

While WildApricot is perfect for small organizations, MemberClicks serves professional associations, trade associations and chambers of commerce with more staff members and a larger contact base. It's an all-in-one website solution, including an online CMS and permission-based group management to donation forms for collecting information and payments. Click here to learn more about MemberClicks

3. ActiveNetwork

Active Network web-based software for nonprofits offers membership management, facility reservations, program resistration, donations (integrates with Blackbaud’s Raiser’s Edge), reports, website content management, online payments and more. Contact the company for pricing.

4. Blackbaud

Blackbaud incorporates nearly every tool a nonprofit of any type and size could ever need. Look through their A-Z list of more than 20 products. Pricing available upon request.

5. CharityEngine

CharityEngine is an all-in-one CRM option for nonprofits with built-in donation forms, email marketing capabilities, event management tools and much more. Its many offerings combined with affordable pricing make it a great choice for the growing nonprofit.
Contact them for pricing information and to receive a free demo. 

6. CitySoft Community Enterprise

Community Enterprise modules allow organizations to manage many key activities online in one open-source software system, wither hosted by CitySoft or on your own server. Free demo and free trial on request. Subscription price starts $250/month, with a one-time license fee of $1,250.

7. Cvent

All-in-one event management including features for conferences, on-site check-in, email marketing and payment processing. Pricing available upon request.

8. Firespring

Thousands of nonprofits use Firespring's signature product which includes a robust website CMS, and tools for fundraising, member management, event registration, email marketing, thought leadership and SEO. Connects seamlessly to other products via API. $89 to $129 per month.

9. MemberMouse

MemberMouse is an easy to use WordPress membership plugin that allows you to sell products, subscriptions and memberships, setup a password protected member's area, offer 1-click upsells and downsells, manage customers, automate customer service, track critical retention metrics and more. Pricing starts at $19.95/month

10. Tendenci

Tendenci membership management software is a comprehensive Web site solution designed for large associations. Pricing starts at $169/month.

11. Tools4Shuls

A full line of web applications developed for synagogues and Jewish nonprofits: calendar, online donations, announcements, content and media archive, image gallery, and (coming soon) e-newsletter modules plug into your existing website. Modules are $18 -$36 per month each, and you choose only the modules you need. Demo available online.

12. YourMembership

YourMembership is a complete online member community and membership management system. Features include website design and hosting, invoicing, analytics and email marketing.

Try Now

Have questions or comments, or would like to be added to our list? Email Tatiana at tmorand [at] personifycorp.com

The Membership Growth Report:

Benchmarks & Insights for Growing Revenue and Constituents

Get the report now!

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