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Event Management Software: 42 First-Rate Tools for Any Organization [2019 Update]

Tatiana Morand 13 May 2019 2 comments

All the event management and registration tools you’ll ever need to run a successful event for your organization.

event management software

What if you had an army of robots to do all the grunt work for your events?

This isn’t science fiction: this is the reality of many event managers. 

Instead of manually processing registrations, running checks to the bank, or trying to keep track of everything in Excel, they’re using event management software that acts like a robot to do it all for them.

And that’s just the beginning.

There's event management software that can do almost anything you can imagine, like helping you create beautiful event invitations, updating your event’s social media, or managing registrations automatically.

Ariana Stecker, a leading expert in the event planning world and the Chief Operating Officer at Save the Date®, an event planning company, says that the top event managers are the ones who leverage technology the most.

For example, she’s seen clients easily raise 20% more funds from their events simply by using software tools to enable online event registration and bidding.

She further points out that technology not only makes things easier for event managers, but creates a better overall experience for guests too.

If you’re looking to raise more money and make managing your events easier, read on! There are many great options available for any type of organization

Try a Great All-In-One Free Event Management Software 

Wild Apricot is the #1 rated event and membership management software used by over 20,000 organizations. Along with event management, Wild Apricot offers a complete all-in-one platform to create a website with online registration and payment, a fully searchable contact database, mobile event registration through the free app, and an emailing system with professionally designed email and newsletter templates.

Start your free trial of Wild Apricot now. In just an afternoon you can have a full website and event calendar setup to begin registering event attendees and processing online payments instantly.

Wild Apricot HOA Software

Free HOA Software

And if you're wondering how it works, here's how to set up online registration for events in Wild Apricot:

 

If you'd like to compare more options, below is a list of 42 more nonprofit event management software solutions that can help make managing your events and increasing event attendance easier.

I've sorted them into categories so you can easily jump to the ones you need to see: 

I’ve sorted everything alphabetically, and made it easy see how much each tool costs and what it does.

It’s my hope that you discover one or two new tools that are perfectly suited for your organization’s needs.

If you haven't yet created a budget, this resource could help.

And if you’ve got an event coming up soon, make sure to download our must-have Ultimate Event Planning Checklist for associations and clubs!

 

5 Event Scheduling & Organization Tools

If you’re just starting to plan your event or need help visualizing how it’s all going to come together, take a look at the tools below.

1. AllSeated

  • Floorplan creator
  • Free

event management software allseated

AllSeated is a free event planning tool that enables event professionals to easily design floorplans, manage guest lists and meal preferences, organize event timelines, and preview their layout in stunning 3D. Using AllSeated, event professionals can collaborate with their vendors and clients efficiently and effectively, delegating tasks and updating everyone in real-time, allowing them to save countless hours on every event — and it's now available in virtual reality. 

 

2. Evite
  • Online invitation software
  • Free with ads. Premium, ad-free invitations available starting at $12.99 per event

evite event management software

Evite lets you create and send an online invitation for any event in just a few steps. They offer hundreds of templates to choose from, plus many additional features including polls, gifts, photo sharing, RSVP tracking, and comments from guests.

 

3. ScheduleOnce by OnceHub
  • Event scheduling software
  • Pricing starts at $7.50/month, with a 14-day free trial

scheduleonce event management software

ScheduleOnce is an online scheduling service that enables all meeting attendees to compare real-time availability and quickly find the best time for all. It was specifically designed to integrate with Google Calendar to prevent double booking.

 

4. Smartwaiver
  • Online event waiver platform

  • Pricing starts at $15/month with a 30-day free trial

smartwaiver event management software

Make signing waivers online easy with Smartwaiver and its highly customizable platform. Guests can sign or type their signature, and the Auto Photo Capture feature captures the participants signing waivers. You can also add instructional or safety videos to your waiver, and set up the waiver for adults, minors, or guardians.

 

5. Setster
  • Online appointment software
  • Pricing starts at $20/month

setster event management software

Setster allows you to embed a scheduling widget on your website to show times and services. Website visitors can then request an appointment time, and Setster sends confirmation emails to both parties. It integrates with iCal, Google Calendar, and Outlook.

 

2 Event Apps

Want to make life (or at least your event) easier to manage with a mobile app? Try these app builders to make managing your event more convenient for everyone.

1. AppInstitute
  • Small business app builder, used by churches and charities to build event apps
  • Pricing starts at $42/month billed annually, or $60/month billed monthly

appinstitute event management software

AppInstitute is an all-in-one app builder that makes it easy to create an app for your next event. Features include an event calendar, directions, push notifications, online payments, social media integration, and more. Along with events, you can use AppInstitute to build any sort of app you'd like for your organization.

 

2. EventMobi
  • Event mobile app creator
  • Contact for pricing

eventmobi event management software

Easily create an event registration app, and an app for your event attendees, with EventMobi. Their Content Manager gives you the control you need to customize and update your app on the fly. Features include in-app sponsorship features, personalized profiles for attendees, in-app chat, unlimited users, and full analytics.

Wild Apricot Member App banner

 

3 Event Promotion & Social Media Tools

 

You’ve got an event in the works. Now what? Read on to find out how to engage more people with your event and to promote yourself online.

 

1. Hootsuite
  • Social media scheduling software
  • Free for light use. Pricing starts at $29/month

hootsuite event management software

Schedule all your event promotions on social media in advance with Hootsuite. It integrates with all your social profiles like Twitter, Facebook, Google+, YouTube, Instagram, Wordpress and LinkedIn. Monitor your social accounts and easily see what others are talking about.

 

2. LiveTweetApp
  • Software to display live tweets from attendees onto a screen
  • $40 per day

livetweet event management software

LiveTweetApp is an online solution to help you search, moderate and beautifully display tweets on a (big) screen to increase social interactions during your events and conferences. It's great for giving event sponsors more real estate. Features include control over how your Twitter Wall is displayed, television broadcasting, and mobile optimization. Free trial.

 

3. MeetEdgar

  • Social media software to keep all your content on an endless loop
  • First month free; subsequent months 49$/month or 37$/month for nonprofits

meetedgar event management software

Have a lot of events coming up and want to promote them on repeat? Use MeetEdgar's social media automation to ensure they keep sharing without having to schedule it multiple times yourself. 

 

9 Event Registration Software Tools

One of the most important parts of event management is registration, so I’ve handpicked the best software to make the process less intimidating.

1. 123formbuilder
  • Event registration form creator
  • Free basic plan (create up to 5 forms), prices for other plans starting at $24.99/month

123formbuilder event management software

Create and customize user-friendly registration forms with all the options you could ever need, such as contact fields, feedback fields, quizzes and polls in just minutes. You can start with their free form templates or you can start with a blank form. No coding skills required.

2. ASAP

  • Online event registration and management software
  • Pricing based on usage, contact for details

ASAP event management software

ASAP is a turnkey online scheduling and event registration tool, designed for communities, schools and businesses to manage their events and classes. It features a free recorded demo and free trial.

3. Event Wizard

  • Event registration software
  • Two options: Fee of $3.95 per registrant, or $10,000 annual fee with unlimited registrations

eventwizard event management software

Event Wizard gives you all the tools you need to quickly create and launch online event registration for your nonprofit. No annual fees, no sign-up fees, and no contracts to sign - pay only for what you use.

 

4. Formsite

  • Free event form building
  • Free for light use. Pricing starts at $19.95/month

formsite event management software

Formsite is an online form builder that lets you create secure and awesome web forms, order forms, and post-event surveys with just your browser. Start a 14-day Pro Trial or open a Free account today.

 

QR code in post banner

 

5. OneCause
  • Event registration software

  • Pricing available on contact

onecause event management software

Ideal for organizations looking to centralize their registration and check-in process, OneCause handles most of the little details in event planning for you. You can sell tickets while also accepting donations, and during check-in, OneCause will record info on your guests for your convenience.

 

6. Meetup

  • Online event creator
  • Pricing available when you join; varies depending on the size of your group

meetup event management software

Meetup is the most popular online event creator with nearly 500,000 meetups created every month. Easily browse meetups in any location in any category, or create your own meetup and start inviting people. It's a lot more simple than some of the other options available but sacrifices more advanced features.

 

7. TicketStripe

  • Event registration software

  • Free for nonprofit organizations. Service fee of $0.50 + 1.50% per ticket sold and a payment processing fee of $0.30 + 2.90%.

ticketstripe event management software

TicketStripe is amazing at creating beautifully colourful event pages that are accessible from any device. Search Engine Optimized event pages help your event show up in search engines. Register and check in guests while keeping track of the demographics and where your sales are coming from with useful real-time reports.

 

8. Regpack

  • All-in-one event management software
  • Pricing starts at $89/month per admin

regpack event management software

Regpack's online event registration software enables organizations to register applicants quickly and effectively, while seamlessly integrating online payments and providing a sophisticated yet intuitive user management platform. Features include the ability to A/B test forms and fields, insight reporting, enhanced security, data backups, and integrated payment processing.

 

9. WhenNow

  • Free event registration software
  • Free

whennow event management software

Create any custom event with WhenNow. Promote and share anywhere and manage ticketing and registration on-the-go. Features include social sharing, attendee check-in and full analytics. This online event registration software is perfect for nonprofits on a budget. There is also a WhenNow app that makes checking guests in easier.

 

Fundraising event checklist download

 

6 Event Ticketing Software Tools

 

If you want to ease the process of selling tickets and checking in guests, take a look at these ticketing tools.

1. Accelevents
  • Event ticketing software
  • $1 per ticket + 1% of ticket sale amount

accelevents event management software

Accelevents offers easy online ticketing setup and allows you to customize your event page. Sell tickets and sponsorships, as well as collecting attendee information. They also offer mobile bidding, donation pages, and text-to-give software.


2. Brown Paper Tickets

  • Event ticketing plus other services
  • Fee of $0.99 + 5.0% of the ticket price

Brown Paper Tickets event management

Brown Paper Tickets offers a wide range of services beside easy-to-create and print event tickets. Some of their services include free custom seating charts, barcoded mobile tickets, donation tracking, and fully customized event pages.


3. ePly

  • Event planning and ticketing platform

  • $4 per registrant, with a free trial

event management software eply

ePly makes event registration and ticketing fast and easy, with help from experts as you navigate the process available. There is an app available that you can tailor to your needs so your guests can engage even further, and all the data from the event is categorized in analytics reports that you can use to your advantage.


4. Give Lively

  • Event ticketing platform
  • Free

give lively event management software

Give Lively's free event ticketing platform offers a better way to promote and sell tickets to your next fundraising event. Users can create unlimited user-friendly pages with custom ticketing and sponsorship tiers for as many events as you want. Attendees can quickly purchase tickets, share your event, and get directions on any device — all without leaving your page. Event Ticketing seamlessly integrates into all features of Give Lively's fundraising platform.

 

5. TicketBud
  • Online ticketing software
  • Free for free events. Fee of 2% + $0.99 per ticket plus 2.9% credit card processing fees

ticketbud event management software

Easily create a fully functional event website ready to sell tickets in 5 minutes with TicketBud. Upload photos, descriptions, and integrate your social media and email platforms to generate more ticket sales.


6. Yapsody

  • Event ticketing software, designed to help manage custom seating

  • Fee of $0.49 + 2.8% per ticket sold, 50% discount for non-profits

yapsody event management software

Yapsody helps you create an online ticketing store, customizable in every way. You can plan out your seating with separate categories of General Admission and Reserved Seating and much more! The marketing features make it easier to integrate your social media presence with your event.

 

event registration callout

 

15 All-In-One Event Management Software Options

 

Don’t want to use a hundred different platforms for one event? Look no further than the following list of software that has every necessary part of event management in one platform.

1. A2Z Events
  • All-in-one event management platform

  • Request a demo to learn more about pricing

a2z event management software

A2Z Events is perfect for large organizations who want to give their attendees the best experience possible. With features such as floor plan management, online sales, an exhibitor portal, and powerful reporting, you’ll be able to help your event succeed at every step in its lifecycle.

 

2. Amilia
  • All-in-one event management software
  • Pricing starts at $99/month, with a 30-day free trial

amilia event management software

With online event registration, reporting, CRM, fundraising, billing and more, Amilia is a complete event management tool for any organization.

 

3. Aventri
  • All-in-one event management software
  • Fee per registrant, minimum 1,000 registrants per year. Pricing available upon request

aventri event management software

Aventri is a robust online event management platform that simplifies registrations while helping you to plan, market and manage even the most complex events. It integrates with SalesForce.com, Cliqbook, Pathable, and other services.

 

4. Bizzabo
  • All-in-one event management software
  • Contact for pricing — offers a nonprofit discount

bizzabo event management software

Bizzabo is an all-in-one event platform that helps organizers create successful events by empowering them to build amazing websites, sell tickets, grow communities, go mobile and maximize event experiences using a beautiful, user friendly platform.

 

5. Cvent
  • All-in-one event management software

  • Custom pricing, generated on request. Free trial available

cvent event management software

Cvent is a flexible, easy-to-use online event management software that helps increase event attendance and engagement. The platform automates many management tasks (data analytics, event marketing, event registration, etc) to save your time. You can track your attendees in real time and build event reports to navigate every aspect of the event process.

 

6. Event Leaf
  • All-in-one event management software
  • Free for free events. Fee of 5% + $1.00 per registrant for paid events

event leaf event management software

Event Leaf is event management software offering event creation, online registrations, an emailing platform, and many other options like printable event badges.

 

7. Eventbrite for Nonprofits
  • All-in-one event management software
  • Service fee of 2% + $0.79 per ticket + 2.5% processing fee

eventbrite event management software

Eventbrite for Nonprofits lets you set up an online registration page for your event in minutes. Then, take advantage of Eventbrite's promotional tools to send email invitations or publicize your event on social networks. Their free event registration app lets you manage your event and check in guests, anywhere.


8. Eventzilla

  • All-in-one event management software
  • Free for free events. Fee of $1.50 per registrant for paid events

eventzilla event management software

Eventzilla offers a complete event registration and ticketing platform for classes, conferences, fundraisers, social events and more. Features include barcode ticket scanning, box office management, print-at-home tickets, mobile ticketing, and reserved seating options.


9. ImpactFlow

  • All-in-one event management software, available with app
  • Free for free events. Fee of 2.9% + 2.8% per ticket plus $0.30 credit card processing fees

impactflow event management software

ImpactFlow has everything you need to create, sell tickets for, manage, and promote your events. Features include customized ticket pages, full event analytics, a nonprofit sponsor matcher, and a social media amplifier. Plus, it's free event management software for free events.

 

10. MyEvent
  • All-in-one event and fundraiser management software
  • Pricing is based on event type

myevent event management software

Choose from pre-designed templates and set up your website for any type of event in minutes with MyEvent. Add photo albums, countdown timers, polls, and connect your social media accounts.

 

11. OpenConf
  • All-in-one conference management software
  • Purchase a one-year license starting at $250

OpenConf event management software

OpenConf is an abstract submission and review management system used extensively by events and journals across a wide set of industries in over 100 countries and by authors and reviewers in more than a dozen languages. The software is available for download or cloud-based, and has consistently received rave feedback for its outstanding support.

 

12. Paperless Transactions
  • All-in-one event management software

  • Pricing starts at $10/month with a $100 setup cost

paperless transactions event management software

Paperless Transactions lets you build custom event pages, giving pages, storefront pages, forms and more. Get the word out about your events by sending mass text alerts and make event management easier with software designed for event registration and ticketing.

 

13. Planning Pod
  • All-in-one event management software
  • Pricing starts at $19/month, with a free trial available

planning pod event management softwarePlanning Pod is an all-in-one online event management software that streamlines how you plan your events by organizing all your event information in one convenient place. Their application's 30+ easy-to-use tools are mobile-responsive and can be used by your team members to manage attendees, check-ins, budgets, schedules, floorplans/layouts, tasks, checklists, calendars, files, surveys, vendors, sponsors, volunteers and much more. They also have a 30-day free trial.

 

14. VSIS ConfTool and ConfTool Pro
  • All-in-one conference management software available in over 10 languages
  • Free event management software for local installation for events of up to 150 participants; discounts for non-profit events.

Conftool event management software

ConfTool is a web-based event management system developed to help you organize academic conferences, workshops, congresses and seminars efficiently. It supports the submission, peer-reviewing and scheduling process as well as participant registration, invoicing and management. Also suitable for multi-track conferences with up to 10,000 submissions.

 

15. Whova

whova event management software

Whova provides an award-winning event management tool to save organizers time and create a modern and engaging event. The Whova all-in-one event management solution includes the Whova event app, powerful event marketing solution, and many other features such as name badge generation, attendee check-in, and program management tools.

 

Bonus: Wild Apricot

  • Membership management software with events module
  • Pricing starts at $40/month; free plan available

Wild Apricot membership management software

If you're looking for a complete solution to run every aspect of your membership organization, not just your events, Wild Apricot is for you. Features include event pages with online registration and payments, a built-in emailing system, a drag and drop website builder, a mobile app so members can register for events on the go and admins can check in attendees by scanning QR codes, and automated member payments and renewals. It also has a free 30-day trial. Need more advice planning your event? Check out this post by Brandsfun!

And that’s it for all the event management tools we could find! If there are any other tools you think we should add, please reach out to me at tmorand [at] personifycorp.com and I’ll take a look — or leave a comment with your favourite event management tool!

Tatiana Morand

Posted by Tatiana Morand

Published Monday, 13 May 2019 at 3:56 PM

Comments

  • all-in-one event platform for non profits said:

    Monday, 06 March 2017 at 2:49 AM
    Great list there, Terry!

    I'm glad to introduce Dryfta to the mix! Dryfta is an all-in-one event management platform for non profits. https://dryfta.com

    Regards,
    Sarah
  • Zongo said:

    Tuesday, 21 May 2019 at 3:49 AM
    Nice post thanks for sharing such a wonderful post with us thanks for sharing
Sorry, this blog post is closed for further comments.

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