WildApricot vs. Member365

Which Platform Is the Right Fit for Your Organization?

Both platforms promise to simplify membership management. Here’s an honest look at what each one costs, what’s included, and what getting started actually involves — so you can decide with confidence.

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Over 15,000+ Organizations Run on WildApricot

WildApricot vs. Member365: Pricing & Features Compared

See how Member365 compares to WildApricot on the features that matter most to small organizations


Best For	Small nonprofits, clubs, associations	Professional associations and nonprofits
Starting Price	$66/month (billed monthly)	$299/month + one-time setup fee
Free Trial	60 days, no credit card required	Free trial available; guided demo recommended
Setup Fees	None	One-time setup fee applies (amount varies)
Ease of Use	DIY-friendly; get started in days	Guided onboarding model; dedicated customer coach provided
Website Builder	Drag-and-drop builder included in every plan	No built-in website builder; embeds into your existing website
Mobile App	Two native apps — one for admins, one for members	No native mobile app; mobile-responsive web portal
Add-On Costs	Membership database, events, email, website builder, payments, and mobile apps included in every plan; no required add-ons	CE tracker, LMS, Zapier connector, API access, and vanity domain are paid add-ons
Third-Party Integrations	WordPress, Zapier, QuickBooks, Google, and more	Worldline, Authorize.net, Stripe, and more; Zapier available as a paid add-on
Contract	No long-term commitment required	Monthly subscription; contact for terms

What to Look For in Membership Software

Four essential criteria for small-staff organizations to consider when comparing WildApricot to Member365

Ease of Use

Approachable software for busy volunteers and staff, so your team can get started without a training budget or a dedicated IT person

Price Transparency

True costs, including setup fees, add-on modules, and ongoing support charges — not just the base subscription price

All-In-One Platform

Membership, events, payments, emails, and website in one place, without paying extra for the features your team uses every day

Setup & Support

What getting started actually looks like—and whether real help is available without additional fees or long wait times

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Platform Spotlight: Take a Deeper Look at Each Platform

See how Member365 compares to WildApricot

Best for small organizations that need simplicity and everything included

Centralized member management and online portals
Event registration, ticketing, and automated emails
Drag-and-drop website builder (no coding required)
Online payments and fundraising tools
Native mobile apps for members and admins

“In comparison to all other competitors I have tried, WildApricot provides the most comprehensive set of features for member organizations,” — *Daniel R., Chief Web Officer, G2 review*

Starts at $66/Month — Free Trial Available — No Contract

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Best for professional associations that need guided onboarding and advanced member engagement tools

Centralized membership CRM with automated renewals and engagement scoring
Event management with registration, ticketing, virtual events, and session management
Built-in email marketing, member community, discussion forums, and job board
Professional development tools including CE tracking and LMS (available as add-ons)
Dedicated customer coach for onboarding, with ongoing support resources

“It has all the features we need and it is very user friendly. It helps us to work better as a team and the customer support for onboarding and continued support is fantastic.” — *Kathryn W., Accounts and Admin, Non-Profit Organization, Capterra review*

Starts at $299/Month — Setup Fee Applies — Free Trial Available

3 Reasons Organizations Choose WildApricot over Member365

A Price Your Whole Budget Can Support

Managing a small organization means every dollar counts. Member365 starts at $299/month plus a one-time setup fee, and several features your team will likely need are paid add-ons, like Zapier automation, CE tracking, and API access. WildApricot starts at $66/month with no setup fees and no required add-ons. All core features are included from day one.

WildApricot Advantage: Starts at $66/month — all core features included, no setup fee

A Website Builder That Comes With the Plan

Member365 is designed to embed into your existing website, which means your team still needs a separate website platform to manage. WildApricot includes a full drag-and-drop website builder in every plan, with no coding required and no additional subscription. Your organization’s website, member portal, event pages, and public content all live in one place.

WildApricot Advantage: Website builder included — no separate platform needed

Two Mobile Apps, Not Zero

For members who want to renew, register for events, and stay connected on the go, a native mobile app makes a real difference. Member365 offers a mobile-responsive web portal but no dedicated iOS or Android app. WildApricot includes two native mobile apps — one for members and one for admins — in every plan, at no additional cost.

WildApricot Advantage: Two native mobile apps included — for admins and members

Your Member Database Shouldn’t Require a Manager

For small organizations, member management isn’t just an administrative task — it’s the foundation of everything you do. The right software keeps your member data organized, updated, and usable, without requiring dedicated staff to maintain it or weeks of onboarding to configure. Platforms that make this complicated or charge extra for core features create more work for your team, not less.

WildApricot includes a centralized member database with self-serve member portals, so members can update their own profiles, renew dues, and register for events without staff support
Automated renewal reminders and membership-level management are all standard features — no add-ons or upgraded tiers required
Member data connects directly to events, payments, and your website, so everything stays in sync without manual data entry

Events Bring Members Together — Your Membership Management Software Should Too

Events are one of the highest-value activities your organization runs — and one of the most logistically demanding. If your registration, ticketing, communication, and payments all live in different tools, you’re spending more time managing the event than running it. The best platforms handle all of this in one place, so your team can focus on the experience, not the logistics.

Built-in event registration and ticketing handles everything from free community meetups to multi-day conferences — no third-party tools needed
Send automated confirmation emails, reminders, and follow-ups. Keep attendees informed without the manual effort
Sync event data directly to your member records, so you can see attendance history and target past attendees for future events and engagement opportunities

Your Website Is Your First Impression — And You Don’t Need a Developer to Maintain It

Your website is your front door — it’s where prospective members decide if they belong, where current members find information, and where the public comes to understand your mission. A website that’s difficult to update becomes outdated fast, especially for small teams without dedicated web staff. The best membership platforms include a website builder that non-technical staff can build and maintain without extra fees or outside help.

A drag-and-drop website builder is included in every WildApricot plan, with no coding or separate website subscription required
Member-only content, event listings, and online registration forms connect directly to your member database, so your site stays dynamic without manual updates
No CMS needed. Your website, member portals, event pages, and public content can all be managed from one, simplified membership platform

How to Choose Between Member365 & WildApricot

Four guidelines for choosing the right platform

Identify Daily Needs

Focus on the tasks your team handles every day — renewals, emails, event registration, website updates. Check how many of those tasks each platform handles natively, and how many require add-on modules or connections to separate tools.

Assess Your Capacity

Consider whether your team has the time and bandwidth for a guided onboarding process, or whether you need software that volunteers can manage right away without requiring a dedicated coach. Both models have value — the right one depends on your team’s availability.

Calculate True Cost

Look beyond the base subscription. Factor in the one-time setup fee, the cost of any add-on modules you’ll need (Zapier, CE tracker, LMS, API), and any support tiers required for your workflows. What looks affordable at a glance may be higher once you account for everything.

number 4 with illustration of an apricot holding a pencil

Try Before You Buy

Hands-on experience is the truest test. WildApricot’s 60-day free trial gives you full access to every feature with no credit card required. Use it to import real data, build a real event, and see how the platform performs for your actual workflows.

Over 15,000 organizations run on WildApricot.

60-Day Free Trial

No credit card required. Get up and running fast with our onboarding coaches.

Switching from Member365: What to Expect

Switching membership platforms can feel like a heavy lift, but it doesn’t have to be. WildApricot provides step-by-step onboarding support and guided data migration — at no additional cost.

Step-by-step onboarding resources — no paid setup packages required
Get up and running in days, not weeks
Data migration support for contacts, members, and membership levels
Built-in website builder and native mobile apps replace the need for separate subscriptions from day one
WordPress plugin for seamless single sign-on with an existing website
Automated workflows to reduce manual data entry and consolidate your toolset from day one

Frequently Asked Questions

WildApricot is an all-in-one membership management platform with flat monthly pricing, a drag-and-drop website builder, and two native mobile apps — designed for small organizations to manage on their own from day one. Member365 is a comprehensive association management platform with a guided onboarding model, a strong focus on professional development tools, and a modular pricing structure where some features are available as paid add-ons.

In practice, WildApricot prioritizes self-service setup and predictable pricing, while Member365 offers a higher-touch onboarding experience and specialized tools for professional associations that need CE tracking and LMS capabilities.

WildApricot is significantly more affordable at entry level. WildApricot starts at $66/month with no setup fees and all core features included. Member365 starts at $299/month plus a one-time setup fee, and several features — including Zapier, CE tracking, the LMS, and API access — are available as paid add-ons. For small organizations, the cost difference at the starting tier is substantial.

WildApricot is designed to be self-service from day one, with drag-and-drop tools for the website builder and email editor and a 60-day free trial. Member365 uses a guided onboarding model with a dedicated customer coach, which can be valuable for organizations that want hands-on setup support but requires more time before you’re fully operational. Both platforms receive strong reviews for customer support.

No, Member365 does not include a built-in website builder. The platform is designed to embed member portals, forms, and payment links into your existing website — whether that’s WordPress, Wix, Squarespace, or another platform. WildApricot includes a full drag-and-drop website builder with mobile-friendly templates in every plan, at no additional cost.

No, Member365 does not offer a native iOS or Android app. The member portal is mobile-responsive, meaning it adapts to smartphones and tablets through a browser. WildApricot includes two native mobile apps — one for members and one for admins — available in every plan at no additional cost.

Yes. Member365 supports data exports and WildApricot supports CSV imports. WildApricot’s onboarding team can help you transfer contact records, membership levels, and member data at no additional cost.

Choose WildApricot if you need an affordable, all-in-one platform your team can set up and manage on its own — with no setup fees, a 60-day free trial, a built-in website builder, and native mobile apps included.

Choose Member365 if your organization needs advanced professional development tools like CE tracking and LMS, values a guided onboarding experience with a dedicated coach, and has the budget for a higher starting price point.