Online Payments

PAYMENTS OVERVIEW

Make online payment easy

Wild Apricot takes the headaches out of receiving and tracking payments, and managing your organization’s finances. Members and supporters can pay online (from a computer or mobile device) for membership fees, registration fees, and donations.

For membership, you can set up recurring payments so that fees are paid automatically, saving your members the trouble of renewing manually, and you the hassle of following up on overdue renewals. You can set up multiple sales taxes or VAT, and automatically apply these to online transactions in whatever combination you choose. 

Payments made by cash, check, or any other offline method can also be recorded in Wild Apricot and matched with invoices. Online payments on your Wild Apricot site are completely secure, and best of all, Wild Apricot does not charge ANY transaction fees, so your organization can make the most of its money!

SUPPORTED PAYMENT SYSTEMS

Choose from a wide selection of payment providers

Wild Apricot has partnered with Affinipay to offer Wild Apricot Payments, our own payment processor.

There are five main benefits to using Wild Apricot Payments over another provider:

1. We offer 100% free support for Wild Apricot Payments.
2. Your members and customers will not be directed to another site for online payments. They will stay on your Wild Apricot website.
3. We do not charge any setup or monthly fees.
4. Payments are directly transferred to your bank account within 48 hours.
5. Recurring payments (aka scheduled payments) are supported.

If you do choose to use a third party payment processor, we also support a variety of options including: PayPal (including: Payflow Pro, Payments Advanced, Payments Standard, Express Checkout, Payments Pro), Authorize.net, IATS, BluePay, 2Checkout, Global Payments, Moneris, Stripe, and Skrill.

Wild Apricot supports an intermediary payment service provider that integrates with a number of payment providers.

Wild Apricot also integrates with Square so that credit card payments for event fees or member dues can be made directly to a phone.

Each payment system supports different currencies, merchant locations, and features, so you can select the processor that best suits your organization's needs.

Wild Apricot is certified Level 1 PCI DSS compliant. This means that Wild Apricot adheres to the policies and procedures set up by the major credit card companies to keep credit, debit and cash card transactions secure, and protect cardholders against misuse of their personal information by online payment providers.

INVOICING

Automate online transactions

As part of wholesome online payment software, we provide invoices and receipts which are automatically generated and emailed for online transactions, and can also be issued by administrators. You can customize the content and appearance of invoices and receipts on an individual basis, or modify the templates used to generate them. Members can easily log in to their profile from a mobile device or computer and pay outstanding fees on the spot. 

Once an online payment is confirmed, a payment record is automatically created and the related invoice is updated. Depending on your Wild Apricot settings, other actions can be triggered, such as activating membership, sending welcome emails, sending event registration receipts, or sending donation confirmations.

ACCOUNT HISTORY

Let your members do the work

From the self-service pages on your Wild Apricot site, members and other visitors can apply and pay for membership, renew their membership, sign up for events and make donations – all without any effort on your part. Plus, members can log into their profile from a mobile device, making any transaction with your organization fast, easy and convenient.  

From their profile, members can view their financial history, including all invoices and payments, and pay any outstanding fees – even when they are on the go!

FINANCIAL REPORTS

Track and report on your finances

Get a complete picture of your organization's finances with a variety of financial reports. View a graphical breakdown of your organization’s income broken down by income source, or a summary of payments, donations, and refunds by payment type. With the aging receivables report, you can track outstanding debts by the number of days overdue.

For custom reporting, or to manage your accounts payable, you can export your financial data to Excel or QuickBooks.

MANAGE DONATIONS

Make it easy to donate

Turn your website into a powerful fundraising tool. By using our online payment processing services with one of our mobile-friendly website themes you can easily set up a donations page so visitors to your site can provide the financial support you need from wherever they are. Create separate pages for individual fundraisers or multiple campaigns. To track your fundraising efforts, you can add a donation progress bar to your site, showing how close you are to your fundraising goal.