Member Management Software

Simplified Member Management to Grow Your Organization

Say goodbye to membership headaches with our all-in-one membership management system. Automate your daily tasks so you can focus on what matters most – engaging with your members.

60-Day Free Trial

No credit card required. Get up and running fast with our onboarding coaches.

15,000+ Organizations Grow and Engage Their Membership With WildApricot!

Effortless Member Management Tools to Save You Time

WildApricot’s membership management features make running your organization a breeze. Cut down your administrative work with automated member renewals and invoicing, recurring payments, scheduled communications and self-service options for members. Plus, with all your member information stored in the customizable online database, you’ll save hours each week.

The Smarter Way to Manage Your Members – Member Database

Say goodbye to spreadsheets and manual tracking. WildApricot’s online membership database securely stores and organizes your members’ information in the cloud.

Easily search, filter and update member records in real-time, ensuring your member data is always up to date  
Track member activity and view membership trends to see how your organization is growing over time  
Import current member information from a spreadsheet and customize the database to suit your needs

Members Stay Connected With Built-In Email & Messaging Tools

Keep members up to date with WildApricot’s emailing system. Communicate with members about their upcoming renewals, send newsletters, remind them about events and more all-in-one database.

Choose from our customizable email templates to create professional and polished messages  
Track your email’s performance and see open rates, click rates and engagement for each member  
Automate and schedule emails to ensure members never miss and update

See Email Tools

Try WildApricot Free for 60 Days and Boost Your Member Engagement

60-Day Free Trial

No credit card required. Get up and running fast with our onboarding coaches.

Automated Dues & Renewals Keep Your Membership Growing

Stop chasing down members for overdue payments or dues renewals. WildApricot automatically reminds members about their renewals and invoices them, making it easier for members and admins.

Set up recurring payments so members never miss a payment and can remain in good standing  
Automatically update membership status depending on member activities during their renewal period  
Set your renewal policy, customize renewal notice timelines and limit self-renewals for specific members or membership levels

Build a Thriving & Connected Community With a Member Directory

Members can connect and collaborate in WildApricot’s dynamic online member directory. Control the information your directory shows by making a public record of your members’ businesses or build a members-only directory to make networking easier.

Create searchable, customizable directories that showcase member profiles, contact information and other details  
Mobile-friendly interface allows members to connect to one another on-the-go or from their desktop  
Enable self-updates so members can update their own profiles in real-time, no admin work needed

Build a Branded Website & Member Portal – No Coding Required

With WildApricot’s website builder, you can create a professional website with build-in members-only spaces. Choose from our wide array of templates and utilize the drag-and-drop editor to create and customize your site.

Offer access to exclusive member-only web pages like networking forums and specialized blogs  
Customize which member levels or groups are given access to each page on your website  
Set a landing page for where members land after logging in and even customize it for each membership level

See Website Tools

Seamlessly Collect Member Info With Custom Forms

Easily collect the information your organization needs from WildApricot’s custom online forms. Gather member feedback, register attendees for events, allow visitors to subscribe to your communications and more – with each submission stored directly in your member database.

Control which fields appear on forms, submissions can select from checked boxes, type in custom responses and utilize autofill for members  
Members can complete forms on any device, making registration and survey responses quick and hassle-free  
Submissions are securely and automatically stored in your member database, making it easy to track and manage member records

“All your history is sitting in there, all your activities, all your historic membership roles, everything. Without this software, it tends to be distributed in all these systems that do not interact. And it’s inefficient, but it’s also insecure. WildApricot covers both: it’s secure, efficient, and then some. You only have to enter an email address one time. It’s just slick. It’s really slick.”

– Gaylen, East York Probus Club

See How the East York Probus Club Enhanced Member Engagement with WildApricot

Centralize and Grow Relationships With Membership CRM Tools

WildApricot’s CRM features help you understand and serve your members better. From renewal status to event participation, every piece of data is stored in one easy-to-use database — giving your team the insights needed to boost engagement and retention.

Offer access to exclusive member-only web pages like networking forums and specialized blogs  
Track engagement and history including renewals, event attendance, payments, and communications
Quickly segment and filter records so you can personalize outreach and tailor programs to member needs

Gain Clarity With Built-In Member Reporting & Analytics

WildApricot makes it easy to understand your organization’s performance with reporting tools built directly into the system. From tracking payments to monitoring member activity, you’ll always have the data you need at your fingertips. With customizable reports and export options, you can quickly analyze trends, share insights with your board, and make informed decisions that drive growth.

View real-time membership stats including renewals, lapsed members, and retention rates
Analyze event performance with reports on registrations, attendance, and revenue
Export key data for deeper analysis in Excel or financial tools like QuickBooks

Stay Connected Anywhere With WildApricot’s Member App

With WildApricot, you’re never tied to a desk. Our mobile app makes it easy for members to engage with your organization while giving admins the tools to oversee key tasks. From event registrations to contact management, the app keeps your community connected and your team productive — no matter where they are.

Members stay connected by browsing directories, registering for events, and managing profiles
Admins stay productive with tools to add new contacts, approve members, and track payments
Events run seamlessly with mobile check-ins and instant access to tickets and registrations

See Mobile App

Frequently Asked Questions

Membership management software is a digital platform that helps organizations manage members, automate renewals, process payments, track engagement, and communicate at scale.

Membership management software includes tools to manage a centralized member database, automate renewals and dues collection, process online payments, build and manage a website with member-only areas, run event registration and check-ins, send targeted email communications, sell products or collect donations online, and generate reports on revenue and engagement. By combining membership CRM, website management, event tools, payments, communication, and automation in one platform, membership management software helps associations and nonprofits streamline operations, improve member experience, and scale without increasing administrative workload.

Membership management software helps organizations save time, reduce manual work, and improve the overall member experience by centralizing operations in one system. Instead of managing spreadsheets, disconnected tools, and manual renewal reminders, associations and nonprofits can automate dues collection, event registration, email communications, and reporting. This leads to greater efficiency, fewer errors, and better visibility into member engagement and revenue.

The main benefits include increased member retention through automated renewals and targeted communication, improved financial tracking with integrated online payments and reporting, streamlined event management, and a more professional online presence with member portals and directories. By centralizing data and automating routine tasks, membership management software allows staff to focus less on administration and more on growing membership, delivering value, and strengthening their community.

Membership management software is used by organizations that rely on members, recurring dues, and ongoing engagement to operate and grow. It is most commonly adopted by professional associations, trade organizations, chambers of commerce, nonprofits, clubs, alumni groups, and community-based organizations.

Membership management software pricing typically depends on the number of contacts in your database. With WildApricot, plans are offered as flat monthly or annual subscription based on contact tiers, starting at an affordable rate for small organizations and scaling as your membership grows. All plans include the full core feature set, with no setup or cancellation fees. You can view detailed plan options on our pricing page or explore the platform firsthand by starting a free 60-day trial.

Implementation time for membership management software depends on the size of your organization and the complexity of your data, but with a cloud-based platform like WildApricot, most organizations can get up and running in days or weeks, not months. Because there is no software to install and the system includes built-in tools for websites, payments, events, and renewals, setup typically involves importing member data, configuring membership levels, customizing forms, and setting up payment processing. Smaller associations often launch within a week, while larger organizations with more complex structures or data migrations may take several weeks to fully configure and test. With a free trial, you can begin implementation immediately and build your system at your own pace before committing.

There isn’t a single universally best membership management software for every organization, the right choice depends on your orgs size, workflows, budget, and goals, but WildApricot consistently ranks among the top platforms for small to mid-sized associations, nonprofits, clubs, and membership-based organizations.

To choose the right membership management software, start by identifying your organization’s goals, size, and core workflows, such as managing renewals, processing payments, running events, communicating with members, and building a website or member portal. Look for a platform that supports your must-have features, integrates with your existing tools, provides clear reporting, and is easy for your team to use. Consider scalability, pricing structure, and the quality of onboarding and support. Testing the software with real workflows before you’d commit can help ensure it will save time, improve member experience, and support long-term growth.