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Fast Free Document Sharing and Review

Lori Halley 02 March 2010 4 comments

Do we really need another free online document-collaboration tool? Very possibly, yes — if it’s lightweight, easy for non-techies to use, designed specifically for reviewer annotation, and allows an unlimited number of users to give feedback on a document.

Crocodoc has all those things going for it — and you don’t even need to sign up for an account to use it!

Crocodoc screenshotThis is not a full-fledged online editing and collaboration tool, not by a long shot, but the strength of Crocodoc is in its simplicity.

Upload your PDF file, Microsoft Word document, or PowerPoint document from your computer or from an online location, and it’s stored on the Crocodoc servers at a hard-to-guess URL you can share with your colleagues. The obscure URL will be adequate security for many routine purposes, but a Pro user account ($8/month or $36/year) will give you enhanced security, password protection, and a few other features. If you stick with the free version, just be careful not to lose that URL as it’s the only way for someone to find your document.

Basicand familiar annotation tools — highlight, strikeout, text notes, and sticky notes for longer memos — make it easy for the least tech-savvy of your board members and volunteers to pitch in with their feedback, without risk of messing up your original document.  It’s compatible with almost all browsers and operating systems. And, as noted, any number of people can be invited to review and annotate your documents without any of them needing to sign up for an account or login in any way.

Quick, simple, zero commitment, free.

Mind you, after a few rounds of feedback, or if there are a great many reviewers in the loop, your document could get a bit “busy” with mark-up. For that reason,  I’d see this as most useful for short-timeframe projects, to save your work group from getting buried in a flood of CC’d emails as the document makes its rounds.

Check out Crocodoc at http://crocodoc.com/demo, and share your thoughts in the comments:
Can you see a use for this quick collaboration tool in your organization?

Lori Halley [Engaging Apricot] Lori Halley [Engaging Apricot]

Posted by Lori Halley [Engaging Apricot]

Published Tuesday, 02 March 2010 at 8:50 AM


  • uberVU - social comments said:

    Wednesday, 03 March 2010 at 4:01 AM

    This post was mentioned on Twitter by nptechblogs: Fast Free Document Sharing and Review http://bit.ly/cfM62A (via @wildapricot)

  • Mortgage-Mod-Monster.com said:

    Thursday, 14 October 2010 at 7:17 AM

    As long as you're prepared w/ a pdf, seems great

  • Lori Halley [Engaging Apricot] Lori Halley [Engaging Apricot]

    Lori Halley [Engaging Apricot] said:

    Thursday, 14 October 2010 at 9:19 AM

    Actually, Mortgage-M-M, you don't need to have a PDF. As mentioned, Crocodoc works with a variety of document types - and even image files, now, too.

  • okresowe szkolenia bhp said:

    Thursday, 13 January 2011 at 12:18 PM

    very interesting artilce, i always want to write my own blog

    regards from Thomas

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