GMail Tasks are Integrated with Google Calendar

Lori Halley 21 July 2009 0 comments

GMail TasksYou may have noticed a new link in the left sidebar of your Gmail account recently. Tasks is a relatively new-from-GMail-Labs feature that pulls together Gmail and Google Calendar to help you create and manage “to do” lists.

This isn’t a tool for the true productivity wonk, but it does offer a quick and convenient way to get a task into your calendar from email. You can also access Tasks on your mobile phone at mail.google.com/tasks, and view multiple lists by adding a gadget for each to your personal iGoogle page.

Gmail Tasks and Task Lists

Gmail TasksClick on the Gmail “Tasks” link and a Tasks panel pops up in the lower right of your screen.

 From here you can type in a new task, set a due date, add notes about the task, add it to an existing list, or create a new list of tasks.

  • Reorder your tasks using the keyboard or the mouse:
  • Ctrl+Up moves a task up the list.
  • Ctrl+Down move it down.
  • Drag and drop them using the drag handle on the left of each task.
  • You can organize your tasks by indenting them too — just hit Tab to indent and Shift+Tab to un-indent.
  • To view the detailed information associated with a task, click on the > symbol to the right of the task, or hit Shift+Enter.

Alternatively, you can create a task directly from any email message. In Gmail’s “More Actions” menu, click “Add To Tasks.”

Gmail Tasks and Google Calendar:

Now, here’s where Gmail Tasks  gets really useful. Go into your Google Calendar, and click the “Tasks” link on the left-hand side of the window. A new Tasks sidebar pops up on the right, with all your tasks synced from Gmail, and a new “Tasks” calendar will be added to your list of calendars. Any tasks for which you have set a due date will now show up in the “All Day” section of your Calendar.  And conversely, any tasks you add to that calendar will appear in your GMail Tasks.

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Lori Halley [Engaging Apricot] Lori Halley [Engaging Apricot]

Posted by Lori Halley [Engaging Apricot]

Published Tuesday, 21 July 2009 at 4:14 PM

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