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GMail Tasks are Integrated with Google Calendar

Lori Halley 21 July 2009 0 comments

GMail TasksYou may have noticed a new link in the left sidebar of your Gmail account recently. Tasks is a relatively new-from-GMail-Labs feature that pulls together Gmail and Google Calendar to help you create and manage “to do” lists.

This isn’t a tool for the true productivity wonk, but it does offer a quick and convenient way to get a task into your calendar from email. You can also access Tasks on your mobile phone at mail.google.com/tasks, and view multiple lists by adding a gadget for each to your personal iGoogle page.

Gmail Tasks and Task Lists

Gmail TasksClick on the Gmail “Tasks” link and a Tasks panel pops up in the lower right of your screen.

 From here you can type in a new task, set a due date, add notes about the task, add it to an existing list, or create a new list of tasks.

  • Reorder your tasks using the keyboard or the mouse:
  • Ctrl+Up moves a task up the list.
  • Ctrl+Down move it down.
  • Drag and drop them using the drag handle on the left of each task.
  • You can organize your tasks by indenting them too — just hit Tab to indent and Shift+Tab to un-indent.
  • To view the detailed information associated with a task, click on the > symbol to the right of the task, or hit Shift+Enter.

Alternatively, you can create a task directly from any email message. In Gmail’s “More Actions” menu, click “Add To Tasks.”

Gmail Tasks and Google Calendar:

Now, here’s where Gmail Tasks  gets really useful. Go into your Google Calendar, and click the “Tasks” link on the left-hand side of the window. A new Tasks sidebar pops up on the right, with all your tasks synced from Gmail, and a new “Tasks” calendar will be added to your list of calendars. Any tasks for which you have set a due date will now show up in the “All Day” section of your Calendar.  And conversely, any tasks you add to that calendar will appear in your GMail Tasks.

Lori Halley [Engaging Apricot] Lori Halley [Engaging Apricot]

Posted by Lori Halley [Engaging Apricot]

Published Tuesday, 21 July 2009 at 4:14 PM
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