Membership Database Selection Guide

Selecting Your Database

If your selection committee has carefully defined your requirements and you have evaluated your short-listed vendors’ features, ease-of-use, service abilities and reviewed the total costs involved, you should be able to make an effective membership database software/system choice. 

Just be sure you don’t fall prey to any of the common mistakes that Robert Weiner identifies in his Ten Common Mistakes In Selecting Donor Database, such as:

  • letting techies make the decision [alone];
  • prioritizing price above everything else;
  • falling in love with cool features (or with the salesperson);
  • confusing highly functional software with highly trained staff.

We understand the importance of this selection process. After all, your membership database is the foundation on which your organization was created as well as the tool that will enable future growth. We hope this Guide has helped you identify and prioritize your requirements; understand your software/system options and figure out the right solution for your specific needs.

Resource Tools:

The following resources were introduced in earlier sections of the Guide, but we're noting these again in case you missed them:

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Creative Commons Licence

Wild Apricot Software Selection Guide by Wild Apricot is licensed under a Creative Commons Attribution- NonCommercial-NoDerivs 3.0 Unported License. Based on a work at

Please include a link to if you copy, distribute or re-transmit any of the documents that make up this guide. 
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