Membership Management Software

"I can never seem to get a single, consistent master list of members."

If you are like most small clubs and organizations, there are multiple copies of your membership list floating around at any one time. It's almost impossible to get up-to-date member list.

With Wild Apricot you can:

• Move your current membership list into a single master list online within a few hours - no hardware or software required. Just open a free account and transfer your member data from the Excel file.
• Turn members into do-it- yourselvers. They can securely log on to your website to join, update contact information, register for events, or renew membership. (Take a look at membership applications.)
• Access the power of a web-based system to allow volunteers to update the master list whenever and wherever they choose, with no duplication.
• Post a member directory page on your website, either for the general public for member's eyes only.

"I'm constantly wading through faxes, emails and snail mail to reconcile registrations and payments"

Staying on top of registrations and payments can eat up scarce volunteer hours. If you don't have an effective way of inputting and tracking payments and registrations, you could be losing money your club or community group desperately needs.

With Wild Apricot you can:

• Enable members to submit membership applications, register for events and/or pay dues online.
• Allow volunteers to easily register payments online from where ever they happen to be.
• Automatically record all payments or registrations in your member database, and send notifications.

"We seem to end up with different lists for every event or committee. It's almost impossible to keep track of who's doing what and where."

We know. As your organization grew different people developed many ways to store notes and various lists it became harder and harder to keep track of everyone. You may have many event attendance lists, registration lists, membership lists by level, address lists, email lists, volunteer lists, and more. You probably store detailed and important information on every list. How can you keep track of members when their information is in so many places?

With Wild Apricot you can:

• Take advantage of a hassle-free system.
• Create customized fields for each membership level, each event, and more.
• Easily separate out membership groups to receive different emails or mailings.

"I'm worried about the safety of sensitive member information"

In today's online environment it is essential that the software and web-based solutions you choose to manage your organization be safe and secure. Security is our top priority and you and your members can be confident your information is protected.

With Wild Apricot you can:

• Rely on a top-notch security system, designed and maintained by a dedicated team of professionals and regularly updated.
• Stay effortlessly up to date. As long as you're a subscriber, Wild Apricot continues to provide new versions via the web. Data is converted automatically and ready for you when you log in.
• Issue a password and set up a volunteer or board member to work with the system securely in just 5 minutes.

"My member database isn't linked to the rest of the operation"

Many small organizations have no way of linking their member database to their website and other tools that can help them organize and communicate with members.

With Wild Apricot you can:

• Automatically integrate your member database with your website and other organizing and communication tools.
• Automatically link each event registration to the member record. The result: contact information is pre-filled and members automatically get the right pricing based on the membership level.
• Assign new members automatic access to appropriate website functions (like a member intranet), and lock lapsed members out.

"Communicating with our members is a hassle. And keeping the contact records up to date is very time consuming"

Within small clubs, associations or communities, it can be a constant struggle to keep members notified of important news, upcoming events and renewal times. Getting the right list of people together and making sure they all got the message is time -consuming. And that's if their records are up-to-date. Every time someone moves or changes their email address or phone number you have to manually update all of the places that contact information exists.

With Wild Apricot you can:

• Allow members to update their contact information themselves on your website through the convenient member portal.
• Quickly reach out and contact your entire membership or any selected group of members via a built-in email tool.
• Send out event notices, confirmations and renewal reminders to members with the click of a key.

• No need to buy hardware or software. As long as you're a subscriber, you get automatic updates.
• The online membership database is easy for both members and volunteers to access and maintain from where ever there's a computer available. You're not faced with sending the member database around via emails or requiring users to come to the office to access the master copy.
• Data is kept secure by a dedicated team of professionals.

Eliminate administrative drudgery with Wild Apricot's fully automated membership application process, including online credit card payment.

• Customize your application form(s).
• Structure your member list by membership levels.
• Setup email confirmations.
• Monitor new applications on your member dashboard and generate membership income reports instantly.

See more: Member Applications

Define rules and Renewal policies for different member categories.

• Set up monthly, quarterly, semi-annual and annual memberships.
• Schedule recurring payments.
• Automatically send renewal reminders and enable members to renew online.

See more: Membership Renewals

Wild Apricot's online portal let's you put your members in control - and save your own time. Here are some of the self-service functions:

• Online member application form.
• Secure login for each member to update contact information and renew and upgrade membership.
• Access to member-only web pages (member intranet).
• Online event registration.

See more: Member Self-Service

The online member directory is directly connected to your contact database.

• It can be made public or private.
• Customized to meet your needs.
• Integrated into your site.

It provides powerful search tools - and ensures privacy and security.

See more: Online Member Directory

Energize and organize your community and supporters with a professional and up-to-date website!

• Let members interact through the blog and discussion forums.
• Reach out via your member intranet.
• Use the email tool to send newsletter and targeted emails.

See more: Member Communications

Structure and organize your database by membership level.

• Easily import your current list (and export it back in Excel format any time with one click).
• Look up member records quickly and review transaction history.
• Select groups of members and send targeted emails to them.
• Generate a membership dues income report and monitor membership list via online dashboard.

See more: Member Database Management