Financial Management Software

Consolidate Your Finances to Make Real-time Reports and QuickBooks Exports

Manage all your receivables in a single system.  Get an up-to-date picture of what is owed to your organization.  It doesn't matter if a transaction happens on your website or offline, Wild Apricot gives you instant access to all of your invoice and payment data.


Manage Invoices


Invoice List

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Invoice List
Use one online system for all invoicing. All transactions in Wild Apricot automatically generate an invoice, and others can be added manually.    Customizable templates are provided for invoices, which are generated and numbered according to your specifications. Invoices can be sent to payers automatically based on your settings, and you can manually find, review, print or email any invoice at any time.

Track Payments


Payment Overview

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Payment Overview
Simplify your payment tracking.  Online payments are automatically matched to the appropriate invoice. You can also record payments taken offline (i.e. "real-world" payments such as checks and cash). Once a payment is made or recorded, it is immediately reflected in your reporting. Wild Apricot also allows you to set custom 'payment tenders' for your cashflow reporting so you can easily generate payment reports and track payment refunds. 

Generate Financial Reports


Financial Reports

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Financial Reports

Get an up-to-the-moment view of your organization's finances. With your income and payment data in a single online database, reports can be generated directly by any authorized board member, staff member or volunteer.  A variety of reports let you see the big picture in real-time, anytime:

  • Income report - summary of your income based on the invoices recorded in the system
  • Payments and refunds report - summary of incoming funds categorized by payment type (payment tender)
  • Donations report - summary of donations
  • Aging receivables - track outstanding payments by age and type
  • Tax reports - track taxes billed and collected

Export to QuickBooks


Quickbooks Export

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Quickbooks Export
Use Wild Apricot in conjunction with one of the most popular account systems - QuickBooks.  In addition to importing and exporting financial records in standard spreadsheet formats, Wild Apricot can generate special export files for QuickBooks, giving you even greater flexibility and power.

Track Changes with the Audit Log


Audit Log

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Audit Log
Keep things tidy.  Real life is messy -- there are always manual corrections, deleted invoices and so on.  The Wild Apricot audit log records important changes so you can track and correct particular transactions to ensure effective bookkeeping and reporting.

See for yourself how easy to use and affordable Wild Apricot is:






Sales & Support: (Toll-free) +1 (877) 493-6090 All other inquires: +1 (416) 410-4059
Wild Apricot Inc. 144 Front Street West, Suite 725, Toronto, Ontario M5J 2L7, Canada