One of the issues facing small membership organizations identified in our Blog Reader Survey was finding ways to better manage membership databases. Other organizations may be working with a donor or contact database, which are a bit different, but can pose very similar challenges. So in response, we’re creating a blog series:
- to help organizations identify your membership database requirements;
- understand the various options available;
- and help you determine the best solution for your specific needs.
Membership Database Dilemmas
We appreciate that membership-based organizations with a small staff and/or volunteer-based administrative support often struggle to maintain lists of members, volunteers or supporters. Many organizations are using desktop tools like Microsoft Excel, File Maker Pro and Microsoft Access to keep track of member records. But if you need to share the database with part-time staff, board members and volunteers, your lists get emailed around and sometimes multiply and you often end up with duplicates and/or outdated records. Then when staff or volunteers need to send out a newsletter, an event notice or renewals, they need to invest hours cleaning up the membership and contact lists.
If this scenario sounds all too familiar, you may want to find a solution that reduces the time and effort your staff and/or volunteers are spending manually updating your lists as well as optimizing the functionality of your membership database to suit your organization’s current and future needs.
If your non-profit, club or membership organization is looking for ways of streamlining your membership data administration, watch for our upcoming 3-part membership database series that will include:
Part 1: What are your membership database requirements?
Part 2: Understanding your membership database options
Part 3: Determining the best membership database solution for your organization
Stay tuned to the Wild Apricot blog over the coming weeks for this 3-part blog series.
Do you have any questions about membership database selection? If you do, please leave a comment below and we'll try to provide an answer in one of the blogs in this series.
In addition, you can now download our Membership Database Selection Guide - available in Wild Apricot's Membership Knowledge Hub.
- Check out our Software Selection Guide e-book
- While the following articles focus on fundraising database selection, they might help you start thinking about your organization's membership database requirements: